Property Administrator

Property Administrator/Admin Svcs Coordinator

Location: Westpark Dr, Tysons Corner VA - M-F 8:30 – 5pm

Job Responsibilities:

• Customer Relations
• Facilitate and maintain tenant work order system pursuant to Brookfield guidelines.
• Establish and maintain strong and positive relationships with all tenants, vendors, and contractors.
• Monitor janitorial log and address issues, as needed.
• Serve as primary office contact for the management office.
• Assist in planning quarterly tenant contact meetings.
• Financial Management
• Code invoices for payment and follow up on outstanding invoices.
• Ensure vendor/contractor invoice payments align with contract or purchase orders.
• Prepare tenant billings through Angus and send monthly invoices.
• Operations
• Process and issue purchase orders.
• Ensure all vendors have a current Certificate of Insurance on file.
• Administer and print various property accounting reports for Property Manager's review or compilation in the property monthly reports – Accounts Receivable, Variance Report, General Ledger, Rent Roll, etc.
• Prepare vendor service contracts, track expirations, and assist in preparing bid packages.
• Maintain inventory of office supplies.
• Maintain property management files.
• Send elevator reports.
• Innovation / Sustainability
• Support corporate and management initiatives (e.g., paperless, spring cleaning).
• Internal/External Recognition
• Assist Property Manager in identifying initiatives to implement at property
• Personnel Management / Leadership / Team
• Attend professional development seminars (AOBA, BOMA, IREM)
• Additional Responsibilities
• Perform any other tasks as requested to support the team and property operations.

Must Have Skills:

• Customer-Oriented: Demonstrates a strong commitment to delivering excellent service and maintaining a positive experience for clients and visitors.
• Reliable: Consistently dependable in attendance, punctuality, and task completion, with a strong sense of responsibility.
• Basic Computer Proficiency: Comfortable navigating standard office software and tools (e.g., email, word processing, spreadsheets, scheduling systems).
• Customer Service Experience: Prior experience in a customer-facing role, with the ability to handle inquiries, resolve issues, and maintain professionalism under pressure.
• Ability to Work Independently: Capable of managing tasks with minimal supervision, showing initiative and accountability.
• Resourceful: Able to find practical solutions, adapt to changing situations, and make the most of available tools and information.
• Critical Thinking: Applies sound judgment and analytical skills to assess situations, identify problems, and propose effective solutions.
• Self-Starter: Proactively takes initiative, demonstrates motivation, and shows a willingness to go above and beyond without needing constant direction.

Years of Experience: 0-2 years of experience in admin, coordinator and/or related field

Education: GED/HS

Software skills:

• Basic computer functions
• Microsoft suite (Word, Excel, Teams etc.)

Interview Process: 1-2 rounds onsite