Associate III Security/ Athletics

Associate III Security/ Athletics Portsmouth Public Schools Athletics - Portsmouth, Virginia Job Details Job ID: 5701183 Application Deadline: Jun 08, 2026 11:59 PM (Eastern Standard Time) Posted: May 08, 2026 4:00 AM (UTC) Starting Date: Immediately Job Description

POSITION TITLE: ASSOCIATE III

REPORTS TO: Coordinator of Division Athletics

OVER-TIME STATUS: NON-EXEMPT

PAY GRADE: 107

JOB SUMMARY

The Administrative Assistant III coordinates office services such as records control, memorandums, customer service, and other administrative activities for the School/Department. This position interprets operating policies, exercises independent judgment in the resolution of administrative problems, and frequently handles interruptions, changing priorities, extensive walking, and occasional work in inclement weather. The assistant may receive additional instruction from other department leaders or school administrators of Portsmouth Public Schools.

ESSENTIAL DUTIES

Coordinates and implements office services such as records control, projects and other administrative activities that are needed for the department; analyzes unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures. Processes, schedules, receives payment and completes all items in relation to Building Use Agreements. Interprets and communicates operating policies. Coordinates collection and preparation of financial and operations reports. Locates and compiles information and formats reports, graphs, tables, records and other sources of information; assembles and categorizes facts and figures for written computation and calculations. Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and reports. Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems; provides administrative/secretarial support such as answering telephones, assisting visitors, and resolving or referring to a range of administrative problems and inquiries. Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries. Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS

Ability to adapt to various deadlines and priorities. Knowledge of basic computer functions and programs such as email, word processing, and spreadsheets; advanced knowledge of Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook). Ability to maintain accurate records and effectively disseminate all required material to staff by a given deadline. Ability to use sound judgment and make independent management decisions when necessary. Ability to effectively and tactfully communicate with custodial staff, school administration, colleagues, and all levels of supervision; with students and parents if necessary; and with vendors and visitors. Ability to prepare written reports and other correspondence. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work involves stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school supplemented by courses in business, typing and bookkeeping and some experience in clerical and/or accounting work.

APPLICATION PROCEDURE

All applicants please submit an on-line application along with copies of supporting credentials. Be sure to connect your application to the advertised position. PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER Position Type: Full-Time Salary: $20.06 to $33.09 Per Hour Job Categories: Support Staff > Administrative Assistant Job Requirements Citizenship, residency or work visa required Contact Information Shani Twyman , Coordinator of Division Athletics Stephen H Clarke Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education