Imports Coordinator

Imports Coordinator

Classic Granite and Marble has been in business for 19 years and is Virginia's largest and premier stone fabricator. We have a beautiful showroom that leads into our office spaces, and our fabrication facility and warehouse are also located onsite. We offer full time hours and benefits and we are conveniently located 6 minutes from Westchester Commons, in Powhatan, VA. We rely on our team members to provide exceptional white glove service to all of our customers. Teamwork is one our key success tools. If you are team oriented, customer focus, detailed, and ready for a new challenge, feel free to apply.

Position Summary

The Imports Coordinator is a cross-functional role responsible for supporting the daily operations of the Purchasing and Accounting department. This position is designed to provide operational support through comprehensive cross training in Purchasing, Import Coordination, and Vendor Invoice Processing.

The Imports Coordinator is responsible for coordinating inbound international shipments, maintaining accurate import documentation, tracking shipment status and acting as a liaison between suppliers, freight forwarders, custom brokers, and internal departments.

The imports Coordinator serves as a key backup resource for the department, providing coverage during employee absences, vacations, and periods of increased workload while helping ensure business operations continue efficiently and accurately.

This position requires exceptional organizational skills, attention to detail, dependability, and professionalism. The successful candidate must be able to manage multiple priorities, communicate effectively with internal and external business partners, and demonstrate a willingness to continuously learn and support multiple business functions.

Essential Duties and Responsibilities

Purchasing Support

• Create and maintain purchase orders accurately and timely
• Coordinate with vendors regarding orders, deliveries, and product availability
• Maintain accurate purchasing records and documentation
• Update expected delivery dates within the company's ERP system
• Monitor incoming materials and assist with purchasing-related administrative functions

Import Coordination

• Assist with coordinating international slab shipments
• Maintain import documentation and shipment records
• Monitor shipment schedules and expected arrival dates
• Communicate with vendors, freight forwarders, and internal departments regarding shipment status
• Support the Purchasing Manager with import-related administrative tasks

Vendor Invoice Processing

• Enter vendor invoices accurately into the accounting system
• Match invoices with purchase orders
• Verify invoice accuracy before processing
• Maintain organized vendor documentation
• Assist with payment processing and related recordkeeping

Cross-Functional Department Support

• Crosstrain in all areas of the Purchasing and Accounting department
• Provide backup coverage during vacations, absences, and increased business demands
• Maintain organized electronic and paper files
• Assist with departmental process improvements
• Support special projects as assigned
• Perform other related duties as assigned

Required Knowledge, Skills & Abilities

The successful candidate will demonstrate:

• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Dependability and consistent attendance
• Ability to prioritize multiple responsibilities effectively
• Ability to work independently while contributing to a collaborative team
• Professionalism when interacting with coworkers and vendors
• Strong problem-solving skills
• Ability to learn new software systems and business processes quickly
• Ability to maintain confidentiality
• Commitment to producing accurate, high-quality work

Minimum Qualifications

• High School Diploma or GED
• Minimum of two (2) years of experience in an office, administrative, purchasing, accounting support, or operations role
• Proficiency with Microsoft Outlook, Excel, and Word
• Strong organizational and communication skills
• Excellent attention to detail
• Ability to work in a professional office environment

Preferred Qualifications

• Experience with purchasing, office administration, logistics coordination, or accounting support
• Experience working with purchase orders, invoices, vendor documentation, or inventory transactions
• Experience using ERP or business management software
• Associate or bachelor's degree in business, Accounting, Supply Chain, or a related field

Classic Granite and Marble