Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front-desk operations for a contract position. This role serves as the first point of contact for visitors and callers, helping create an organized, welcoming, and efficient office environment. The ideal candidate is comfortable handling administrative tasks, using common office software, and communicating clearly with employees, guests, and external contacts.

Responsibilities:
• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate departments in a courteous and efficient manner.
• Maintain front desk coverage while managing schedules, messages, and general office communications throughout the day.
• Perform routine administrative support such as data entry, document preparation, filing, photocopying, and record organization.
• Use Microsoft Word and Excel to create, update, and maintain reports, logs, spreadsheets, and other office documents.
• Support visitor management procedures by monitoring guest access and following established office security practices.
• Research basic information as needed to assist staff, respond to questions, and help resolve routine administrative requests.
• Keep reception and common office areas orderly, stocked, and prepared for employees, clients, and guests.
• Handle clerical duties with accuracy, including typing correspondence, processing paperwork, and maintaining organized documentation.• Previous experience in a receptionist, front desk, or administrative support role.
• Strong customer service skills with a detail-oriented and welcoming approach to visitors and callers.
• Proficiency in Microsoft Word, Microsoft Excel, and other standard computer programs used in an office setting.
• Accurate typing, filing, and general clerical skills with strong attention to detail.
• Clear written and verbal communication skills for interacting with internal teams and external guests.
• Ability to manage multiple tasks, stay organized, and maintain composure in a busy office environment.
• Understanding of basic office security and visitor handling procedures.
• High school diploma or equivalent is preferred.