Billing Coordinator

The Billing Coordinator will research project and service billings and use job reports to ensure timely invoicing of services performed. Responsibilities Process billing requests in accordance with established policies, procedures, and timelines. Prepare and oversee the preparation of various documents and invoices in job folders. Enter time and material and finalize billings once matched. Responsible for job setup and closing. Review, research, and resolve outstanding invoices. Track billing by pulling and reviewing bill status reports to identify and resolve any billing problems or delays. Maintain regular contact with other departments to obtain information and/or correct transactions. Keep supervisor informed of the status of billing work. Maintain a calendar of billing deadlines and prepare bills in advance of due dates. Submit service invoicing on customer third‑party websites. Process customer credit card payments. Send out monthly contract invoices. Perform miscellaneous filing. Required Education & Experience High School Diploma (or GED or High School Equivalence Certificate) and relevant work experience of three years in an office setting. Competencies Administrative skills and experience. Attention to detail and ability to work independently. Organized with the ability to multi‑task in a fast‑paced environment. Excellent verbal and written communication skills. Personal computer skills, strong typing ability, and knowledge of Microsoft Office. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is largely sedentary; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary. Work Environment This job operates in both an office and a field environment. The employee must be able to sit and/or stand for extended periods of time. Reasonable Accommodation Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations. Equal Opportunity Employer The employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Capstone Mechanical, LP.