Accounts Receivable/Payable Specialist

Cash Posting Associate (Payment Processing Specialist)

Location: Wichita, KS (100% On-site)

Job Type: 12-Month Contract (Potential for extension based on team growth and coverage needs)

Schedule: Monday - Friday, 6:00 AM - 3:00 PM (Includes a 1-hour lunch break; slight schedule flexibility available if needed)

Job Description

We are seeking an organized, detail-oriented Cash Posting Associate to join our healthcare finance operations team on-site in Wichita, KS. This critical, 12-month contract role is focused on sorting, batching, and organizing high volumes of patient account payments to keep workflows current, assist with backlog reduction, and provide coverage during team absences.

As a key member of the payment processing team, you will report directly to the Batching and Posting Manager. You will ensure all incoming mail, insurance correspondence, and patient payments are organized by designated parameters so the Accounts Receivable team can accurately post financial details to patient accounts.

Key Responsibilities

Payment Processing & Mail Management

• Mail Sorting: Efficiently open, sort, and distribute incoming mail and financial documents to the appropriate database tracking queues.
• Pre-Sorting & Coding: Pre-sort incoming physical mail by payment type to facilitate immediate downstream processing.
• Batching & Bundling: Bundle high volumes of patient payments into practical, standardized denominations according to established accounting procedures.
• Documentation: Complete formal batch sheets accurately for every single processed payment bundle to ensure clean audit trails.

Account Research & Correspondence

• Researching Unidentified Accounts: Review checks, insurance documentation, and correspondence marked as \"Unable to Locate.\"
• Form Letters: Return payments that cannot be verified to the sender alongside the correct, compliant form letters requesting additional account information.
• Manual Application: Maintain an up-to-date understanding of standard operational billing manuals and apply relevant corporate guidelines to daily batching tasks.

Quality, Compliance & Productivity

• Metric Achievement: Ensure all payment processing is completed accurately, efficiently, and within strict daily financial deadlines.
• Regulatory Adherence: Adhere to all internal business ethics, standard departmental guidelines, and corporate compliance regulations.
• Team Collaboration: Maintain high attendance and punctuality standards to act as an effective back-up for other team members when needed.

Qualifications

Minimum Requirements

• Education: High School Diploma or equivalent required.
• Experience: Minimum of six (6) months of active experience utilizing computers and database software in a structured work environment.
• Technical Skill: Ten-key by touch proficiency (Target baseline of 800-1,000 keystrokes per hour).
• Communication: Ability to read, write, and communicate effectively in professional English.

Required Skills & Knowledge

• Attention to Detail: Exceptional focus on accuracy when handling physical financial documents and keying details.
• Time Management: Strong organizational skills with a proven track record of meeting rigid deadlines in a fast-paced environment.
• Autonomy: Ability to follow detailed procedures, maintain patient data confidentiality, and work independently with minimal oversight.

Work Environment

This position operates strictly in a professional on-site office environment. The role requires the regular handling of physical mail bundles, check processing, and payment documents. Tasks involve high-repetition data entry and mail sorting while maintaining a high focus on data quality.