AP Accountant

Accounts Payable (AP) Accountant

We are seeking a detail-oriented AP Accountant to manage the full-cycle accounts payable process for a high-volume environment. The AP Accountant will ensure timely and accurate processing of vendor invoices and payments, maintain strong vendor relationships, perform vendor reconciliations, support month-end close activities, and help maintain internal controls. Proficiency with QuickBooks and solid accounting fundamentals are essential. Key responsibilities include:

• Process and code high-volume vendor invoices and expense reports accurately and in a timely manner.
• Match purchase orders, invoices, and receiving documents; resolve discrepancies and exceptions.
• Prepare and execute vendor payments (ACH, check, and wire) and maintain payment schedules to optimize cash flow.
• Manage vendor onboarding, maintain vendor master data, and respond to vendor inquiries professionally and promptly.
• Perform regular vendor reconciliations, investigate variances, and clear outstanding items.
• Maintain AP aging reports and monitor past-due accounts; escalate issues as appropriate.
• Prepare month-end AP accruals, journal entries, and support the month-end close process with reconciliations and reports.
• Support internal and external audit requests by providing documentation and explanations related to AP activity.
• Identify process improvements, implement best practices, and assist with automation initiatives to increase efficiency and accuracy.
• Collaborate cross-functionally with Purchasing, Finance, and Operations to ensure smooth invoice processing and cost allocation.

Qualifications include:

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent work experience.
• 2+ years of hands-on accounts payable experience in a high-volume environment; demonstrated vendor management and reconciliation skills.
• Experience with QuickBooks and familiarity with other accounting/ERP systems.
• Strong understanding of accounting principles and month-end close processes, including AP accruals and reconciliations.
• Advanced Excel skills (VLOOKUP, pivot tables) and strong attention to detail.
• Excellent organizational, time-management, and problem-solving abilities with the capacity to meet strict deadlines.
• Strong verbal and written communication skills for interacting with vendors and internal stakeholders.
• High level of integrity and commitment to maintaining accurate records and internal controls.
• Prior experience supporting audits and implementing process improvements is a plus.