Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support daily financial operations and help maintain accurate records across the business in Edina, Minnesota. This role oversees core accounting activities, payroll coordination, reporting, and office support while working closely with company leadership. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
• Oversee the full accounts payable cycle, including vendor setup, invoice review, payment processing, expense tracking, and maintaining a forward-looking schedule of upcoming obligations.
• Manage accounts receivable by establishing customer records, issuing invoices, applying payments, monitoring contract-based billing timelines, and following up on outstanding balances.
• Process bi-weekly payroll and support related activities such as commission tracking, compliance reporting, benefit contribution administration, audits, surveys, and employee onboarding support.
• Maintain accurate inventory records in QuickBooks and ensure financial data remains current and properly organized.
• Monitor company bank account activity and provide regular updates on cash position to executive leadership.
• Prepare weekly cash flow updates, monthly financial statements, and supporting schedules for deferred revenue, prepaid items, and other balance sheet activity.
• Assist with budgeting efforts by partnering with leadership to compile financial data, support planning discussions, and contribute to annual forecast preparation.
• Support tax-related recordkeeping by organizing year-end documentation, preparing quarterly sales and use tax filings, and coordinating with internal leadership and external tax partners.
• Maintain orderly digital and paper filing systems, provide financial support during company events, and help coordinate office operations such as guest reception, supply management, and shipping needs.• Demonstrated experience in bookkeeping with hands-on responsibility for both accounts payable and accounts receivable functions.
• Proficiency in QuickBooks Online, including maintaining financial records, inventory data, and reporting accuracy.
• Working knowledge of bank reconciliations, accrual accounting, accrued expenses, and general ledger support.
• Experience processing payroll through ADP or a comparable payroll platform, with attention to tax compliance and reporting deadlines.
• Ability to prepare clear financial reports and manage detailed schedules related to cash flow, deferred revenue, and operating expenses.
• Strong organizational and communication skills with the ability to work effectively with executives, employees, vendors, and clients.
• Comfortable managing administrative and office coordination duties alongside core accounting responsibilities.