FISCAL ASSISTANT II

Agency: Department of Health Working Title: FISCAL ASSISTANT II - 64002942 This position performs a variety of complex administrative tasks in assisting the Public Health Nutrition Program Director, the Accountant I, and the Records Analyst in the administration of the Special Supplemental Nutrition Program for Women Infants and Children (WIC) and nutrition program. Researches and prepares various daily, weekly, and quarterly reports as required by the state WIC office. Analyzes completed reports for irregularities/abuse, client abuse, staff errors in documentation or issuance, and initiates appropriate remedial action, training, and follow-up. Orders special formula products and submits invoices of nutritionals to the State WIC office according to policy within the established state guidelines. Coordinate the delivery of nutritionals between clinic sites as needed. Orders WIC forms, nutrition education materials, and office supplies as well as providing notification to the State office as needed. Reconciles the monthly inventory of exempt formula and medical foods according to the standards established by the State WIC office. Reconciles the inventory of the WIC EBT instruments. Keeps inventory records of receipts and disbursement of infant formula, WIC benefits, and WIC EBT cards. Manages the inventory and ordering of state WIC forms, nutrition education materials, and office supplies, as well as providing notification to the State office as needed. Prepares and/or assists in the preparation of the monthly report of Program Operations for the State WIC office using computer assigned software. The preparation of this reporting involves combining issuance data from all clinic sites, reconciling expenditure receipts, computing nutrition education, administrative and certification costs, and billing the state WIC office for total program expenses. Assists in maintaining a ledger on allocation and expenditures and reconciles expenditures and receipts. Monitors the voter registration activities of all WIC and reporting according to the standards/frequency established by the State WIC office. Assists WIC Vendor Manager with compliance reviews of authorized WIC vendors. Conduct/submits compliance reviews in the absence of the WIC Vendor Manager. Provides customer service on the appointment line and schedules appointments for WIC Program clients. Travels to clinic sites as needed and assists clinics remotely over the phone with WIC and Nutrition Services. Determines income eligibility of current and potential WIC participants. Provides a limited amount of nutrition education in the form of WIC quarterly nutrition newsletters. Issues WIC Program benefits in accordance with procedures outlined in DHM 150-24 in the WIC manual. Accurately completes all required forms and reports including, but not limited to, the Employee Activity Report, Leave and Attendance Record, Leave Authorization forms, and travel logs by required deadlines. Performs other related duties as required. Complies with and monitors compliance (when applicable) of the mandatory requirement in section 215.422, F.S. and Chapter 3A-24 of the Florida Administrative Code. Required Knowledge, Skills, and Abilities: Interpersonal skills Ability to work independently and as part of a team Experience with multitasking skills Strong verbal and written communication skills Ability to obtain and accurately document data Experience in typing and computer data entry Knowledgeable with computers basics, experience and knowledge with: Microsoft office, Word, Excel, Outlook Experience with following policies and rules in a professional environment Qualifications: Willingness to work before, during, and/or beyond normal work hours in the event of an emergency. This includes emergency duties including, but not limited to, response to threats involving any disaster, man-made or natural. This position requires the successful incumbent to work in various clinic locations and other community partners in Brevard County. Ability to solve challenging customer service situations in person and over the phone. Experience with preparing and analyzing reports. Experience with record keeping in both electronic and paper filing systems. Preferred – Experience with ordering materials and supplies. Ability to fluently read, write, and speak both English and Spanish or Creole. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be theHealthiestState in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Viera, FL 32940 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr