IT Administrative Coordinator

IT Admin Coordinator

Key Responsibilities Administrative Support

Provide structured support, ensuring priorities, schedules, leadership meetings, and key activities are organized and executed effectively.

Assist with annual planning, budgeting, reporting cycles, and preparation of leadership materials.

Project & Initiative Coordination

Support the Director of IT Projects in tracking major IT initiatives, including milestone preparation, governance checkpoints, and dashboard development to enable accurate leadership reporting and oversight.

Coordinate recurring review processes (quarterly updates, metrics reporting, governance reviews) across IT functions.

Communication & Presentation Support

Develop, edit, and format presentations, reports, briefings, and correspondence for internal and external audiences, maintaining professional communication standards.

Operational & Organizational Support

Coordinate incoming requests, audit and governance materials, and shared IT leadership resources to ensure alignment, accuracy, and timely follow-through.

Provide logistical and administrative support for department meetings, training sessions, vendor coordination, and peak operational periods.

Requirements

Bachelor's degree preferred, or equivalent experience in a professional administration position.

3+ years' experience supporting senior leaders or teams in a professional services, law firm, or corporate IT environment.

Strong organizational, planning, and multitasking skills with high attention to detail.

Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook); experience with Teams, SharePoint, and scheduling tools preferred.

Excellent written and verbal communication skills, with ability to prepare polished materials for executive audiences.

Ability to handle confidential information with discretion and professionalism.

Proactive, resourceful, and adaptable in managing competing priorities.