Part-Time Event Operations Manager

Job Description

Job Description

Code2College is dramatically increasing the number of minority and low-income high school
students who enter and excel in STEM undergraduate majors and careers and is looking to hire
a Part-Time Event Operations Manager to support its mission. 

This position is based in Austin, Texas, is available immediately, and requires regular travel throughout the Central Texas area. A valid U.S. driver's license, clean driving record, and access to a reliable personal vehicle are required. 

OVERVIEW 

As the Part-Time Event Operations Manager , you will play a key role in planning, coordinating, and executing Code2College events, from pre-event logistics and vendor coordination through day-of execution. You will also support asset delivery and other operational needs that help ensure our programs and events run smoothly. As a team member, you will help accelerate our impact in communities nationwide and will have tremendous growth potential with the organization. 

This is a highly hands-on role for someone who is  organized, resourceful, solutions-oriented, and comfortable managing the details required for successful events . You will work across internal teams, corporate partners, vendors, volunteers, and other stakeholders to coordinate logistics and deliver a high-quality experience from planning through execution.

In this role, you will:  

Event Planning & Coordination

• Support the planning and coordination of Code2College events, including small- to medium-sized events serving approximately 100 to 300 guests.
• Develop event run-of-show documents and other event planning materials.
• Manage event logistics from permits and invoices to external communications, timelines, materials, and all the details in between.
• Identify, engage, and negotiate with external vendors and service providers.

Event Execution

• Support day-of event execution, including facilitating and/or leading events as needed.
• Train and coordinate corporate partner employee volunteers.
• Troubleshoot logistical issues and ensure events run smoothly and provide a high level of customer service to partners, volunteers, vendors, and other stakeholders.

Asset & Operations Support

• Make storage and asset runs for the team, including deliveries of technology, assembly of packages for students, and gathering promotional materials for conferences and events.
• Run general operational errands such as FedEx drop-offs, fulfillment center pickups, deliveries, and other time-sensitive logistics.
• Maintain organization and order within the storage facility and identify, communicate, and help resolve inventory needs or concerns.

External & Organizational Support

• Support sales, business development, and/or fundraising activities as appropriate.
• Take on other operational and event-related responsibilities as needed.

WHAT YOU BRING 

We are looking for exceptional people who are excited to join a rapidly growing organization, are compelled by our mission, and who have diverse backgrounds and experiences. For this role, we are looking for someone to bring their organization, tech savvy, and people relation skills to help sustain and support opportunities for low-income and underrepresented students. 

• You have an entrepreneurial spirit . You see yourself as a self-starter who is driven by setting and meeting goals, and getting better all the time. 
• You are motivated by challenges and bounce back quickly from set-backs.
• You have a clean driving record with a valid US driver's license. 
• You are tech savvy and can set up devices, troubleshoot basic issues, and configure Microsoft easily for individual users. You understand what basic software and applications are needed for a successful setup. 
• You pride yourself on your ability to organize for reporting purposes but also in tangible ways to enhance inventory management.
• You are solutions-oriented . You look for the root cause and move others toward solutions through innovative problem solving. You know how to identify pain points and improve on work, while honoring the work of those around you. 
• You are a great communicator and work well with diverse groups of people. You are not intimidated by new experiences or perceived barriers. 
• You create purpose in all aspects of your work, no job is too big or too small. You are not afraid to ask for help or step up to assist where you are needed. 
• You prioritize outcomes over inputs and “why” over “what.” You are driven by goals and you see outcomes as your north star. 
• You are culturally competent . You have worked with underrepresented communities and you have a history of effectively working across lines of difference. Your actions reflect that you are deeply committed to the values of diversity, equity, and inclusion. 

Additionally, you will thrive at Code2College if you embody our core values which are:

• Resourcefulness : we're a lean startup and none of us are experts; there are so many opportunities to leverage relationships, free and low-cost resources and communal assets to the betterment of our students and organization. 
• Urgency : the work that we do is important and every moment is an opportunity to change the lives of our students. 
• Transparency : we are candid with each other, share challenges as well as triumphs and have an orientation toward learning from our mistakes by talking about them openly.
• Humility : every success is a team success and we're stronger as one unit; none of us can do this without the support of others. 

Ideal candidates will have: 

• At least 1-2 years of relevant experience with a preference for candidates that have worked in logistics, sales/fundraising or event coordinating previously. 
• Access to a personal vehicle for transportation to the greater Austin metropolitan area is a must.
• Exceptionally strong communication, project management and time management skills.
• Has a great deal of integrity for the work that they do and pride in their personal representation of their skills and abilities. 
• High attention to detail and a drive to deliver your best work consistently.
• Comfortable with ambiguity and capable of self-motivation to achieve goals.
• Ability to thrive in a fast-paced work environment that may pivot from time to time.
• Ability to work well with people with a very wide diversity of demographic and cultural characteristics; must be capable of achieving results while maintaining an inclusive, collaborative leadership style. 
• Passion to work at an organization that is minority-led and focused on serving underrepresented minorities. 
• Authorization to work and drive in the United States required. 

WHAT WE OFFER 

The hourly rate range for this role is $20 - $40 per hour with a maximum of 30 hours per week. Some weekend hours to be expected.

HOW TO APPLY 

Please submit your resume through our online application. A cover letter is optional but recommended to address your interest in Code2College’s mission and your fit for this opportunity. We also encourage interested candidates to apply as soon as possible as we are reviewing applications on a rolling basis. 

ABOUT CODE2COLLEGE 

Code2College is a growing non-profit organization based in Austin, TX with a mission to dramatically increase the number of minority and low-income high school students who enter and excel in STEM undergraduate majors and careers. These students often lack access to some of the most in-demand careers and technical industries. Further, the absence of opportunity to explore these areas through exposure to industry professionals, technical skills development, and at-bats to practically apply these skills has led to the dearth of diverse technical talent that we see today. We believe that through our approach to education, exposure, and experience, we can enhance student preparation for rigorous, technical careers and mitigate some of the key factors around STEM attrition. Code2College has served over 8,000 students since 2016 and we plan to have served over 10,000 students by 2030. 

Code2College is an equal opportunity employer and an organization that values diversity. Code2College is committed to maintaining a non-discriminatory work environment and we do
not discriminate against any employee or applicant for employment on the basis of race, color,
religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual
orientation, gender identity, gender expression or any other personal characteristic protected by
applicable law.