Legal Administrative Assistant (Baltimore)

Peak Partners has an established mid-size Baltimore law firm client who is seeking a skilled Legal Administrative Assistant to join its Personal Injury team. As a key member of the firm, you will play a crucial role in supporting the attorneys by managing personal injury cases, maintaining clear and consistent client communication, and ensuring all case-related documents, records, and bills are accurate and up to date. This is a fantastic opportunity to work with an experienced and collegial team that handles a wide array of Personal Injury matters.

Key Responsibilities :

• Provide administrative support to assigned attorneys and/or paralegals
• Schedule and coordinate meetings, appointments and travel arrangements
• Handle incoming calls, emails and mail, direct them to the appropriate personnel
• Maintain up-to-date and accurate case notes in our advanced case management system
• Efficiently handle the opening and processing of cases/files, ensuring all necessary documentation is obtained
• Request and organize supporting documentation and medical records
• Meet and take phone calls with clients daily for both follow-up and/or new intake
• Ensure clients follow through with treatment and providing necessary information
• Confirm the medical providers clients have treated with prior to disbursing funds to ensure all providers are paid
• Communicate with insurance companies through claims process

Qualifications:

• Minimum of five years of experience as a legal administrative assistant in a law firm setting
• Strong understanding of legal terminology, procedures, and filing with courts and agencies, a plus
• Experience with managing attorney calendars/ scheduling, and drafting documents including correspondence, pleadings, binders and reports is required
• Proficiency in document management systems, Microsoft Office Suite and Adobe needed
• Ability to prioritize effectively in a fast-paced environment

If you think you have the qualifications stated above and are interested in exploring a new opportunity, we will welcome the chance to review your resume and talk further.

Peak Partners appreciates all the applications we receive but unfortunately might not be able to respond to every candidate. We will contact you if you are selected for an interview.