Clinic Business Representative Associate

Location Address:3270 West Lake StMinneapolis, MN 55416-4512Date Posted:April 21, 2026Department:62306600 Allina Health Group Urgent Care GreenwayShift:Day/Evening (United States of America)Shift Length:Variable shift lengthHours Per Week:32Union Contract:Non-Union-NCTWeekend Rotation:Every OtherJob Summary:Deliver exceptional customer service where it matters most—at the start of every patient’s care journey. As the first point of contact as a Clinic Business Representative Associate, you’ll create a welcoming experience while ensuring accurate, efficient registration that sets the tone for quality care. Ready to make every interaction count and build a career with purpose? Join our team today!Key Position Details:FTE 0.80 (64 hours per two week pay period)Multiple work shifts day/eveningEvery other weekend rotationLocationsGreenway Urgent Care – MinneapolisCentennial Lakes Urgent Care – EdinaSchedule is evenly split, approximately 50% at each locationSchedule Requirements:Urgent Care Clinic Hours - Open 7 days/weekMon-Fri: 8:00-8:00 pmSat & Sun: 9:00-5:00 pmMust be able to commit to day/eve shifts during the week & every other weekend rotationShifts could vary from 6, 10, 12 hours during the week & 8-hour shifts on the weekend rotationJob Description:Responsible for greeting and welcoming patients to Allina at in person appointments, or by providing support by phone. Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record.Principle ResponsibilitiesGreets, welcomes, and performs the registration process with patients in person or by phoneAppropriately utilizes all tools, resources, and procedures to conduct patient check-in, which includes interviewing patients to collect demographic and insurance information, providing patients with appointment specific forms, and obtaining necessary and appropriate documentation.Assists patients with telephone encounters.Identifies key words to initiate appropriate responses and de-escalation techniques as needed.Directs patients to appointment or procedure.Collects co-pays and/or remaining balancesObtains signatures from patients as needed.Responds to questions regarding financial assistance programs.Performs the End of Day reconciliation process.May participate in the prescription refill order process as appropriate and in scope for position.Manages and organizes the patient care lobby (or lobbies) and provides other department supportCleans and disinfects the lobby and check-in area(s), wheelchairs, stair wells, door handles, clipboards, and elevator keys throughout the day.Unpacks and restocks supplies, file cabinet(s) and other clinic resources such as brochures and business cards, makes copies of documents as needed.May schedule appointments and/or help with other office communication needs such as answering and transferring calls, handling messages and paging necessary parties.Performs weekly downtime check.Active participation in staff meetings.Other duties as assigned.Required QualificationsMust be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description1 year of basic computer skillsPreferred QualificationsAssociate's or Vocational degree0 to 2 years of experience with Microsoft Office products (Word, Outlook, and Excel)0 to 2 years of customer service, clerical, or other business office environment experience0 to 2 years of medical terminology knowledgePhysical DemandsSedentary:Lifting weight up to 10 lbs. occasionally, negligible weight frequentlyPay RangePay Range: $19.61 to $26.70 per hourThe pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.Benefit SummaryAllina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.In addition, Allina Health offers employee resources groups (ERGs) - voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.Benefits include:Medical/DentalPTO/Time AwayRetirement Savings PlansLife InsuranceShort-term/Long-term DisabilityVoluntary Benefits (vision, legal, critical illness)Tuition Reimbursement or Continuing Medical Education as applicableStudent Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness ProgramAllina Health is a 501(c)(3) eligible employer*Benefit eligibility/offerings are determined by FTE and if you are represented by a union. #J-18808-Ljbffr Allina Health