Receiving Specialist

Description:

Why you will enjoy working with Diamond:

• Competitive weekly pay
• Great health benefits include Health, Dental and Vision Insurance, HSA and FSA options, a 401(k) Retirement Savings Plan, a 529 CollegeSavings Plan, and Life Benefits
• Employer contributions to an HSA
• A close-knit team environment
• Monthly staff appreciation drawings, quarterly staff lunches and annual holiday events
• Paid time off and holidays to promote a work-life balance
• A clean and safe working manufacturing environment
• Temperature and humidity-controlled environment
• Casual dress code, free company shirts
• Paid meal and rest breaks
• Referral bonuses
• Volunteer overtime opportunities

Job Description

Position: Receiving Specialist

Department: Warehouse and Logistics
Reports To: Warehouse and Logistics Manager
Classification: Non-Exempt

Date Created/Revised: January 2024; August 2026

Job Summary:

The Receiving Specialist ensures the accurate and efficient flow of materials by receiving, inspecting, documenting, labeling, storing, and distributing incoming materials in accordance with company procedures, inventory requirements, safety standards, and customer expectations.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Receive, verify, inspect, label, and properly distribute or store incoming materials and deliveries
• Coordinate inbound deliveries, including answering calls and scheduling delivery appointments
• Load and unload delivery trucks safely and efficiently
• Maintain accurate physical inventory and ensure inventory transactions are accurately recorded in the ERP system
• Process, organize, and maintain shipping, receiving, inventory, and other required documentation in accordance with company procedures
• Process outgoing small-parcel shipments using UPS, FedEx, and other shipping software.
• Transfer materials between buildings and properly put away or stage materials for production
• Prepare finished products for shipment by wrapping, banding, palletizing, and loading trucks as needed
• Manage scrap material, including collecting Gaylords, weighing and documenting scrap, loading scrap trailers, completing required paperwork, and communicating with appropriate personnel
• Safely operate powered industrial equipment, including forklifts and electric pallet jacks.
• Use ERP systems and Microsoft Office applications, including Outlook, Word, and Excel, to complete daily shipping, receiving, inventory, and administrative tasks
• Maintain a clean, organized, and safe work environment in accordance with company safety procedures
• Maintain hazardous waste documentation and ensure proper storage and handling in accordance with company policies and applicable requirements
• Perform other related duties and responsibilities as assigned

Skills and Qualifications

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or equivalent.
• Minimum of one (1) year of experience in shipping, receiving, warehouse, logistics, or material handling.
• Experience operating forklifts and electric pallet jacks.
• Experience using FedEx Ship Manager and UPS WorldShip.
• Experience working with ERP, inventory management, or warehouse management systems.
• Experience with domestic and international shipping processes and documentation.
• Experience receiving, inspecting, measuring, labeling, storing, and shipping materials.
• Manufacturing or distribution experience preferred.

Skills & Competencies

• Strong attention to detail and accuracy
• Strong organizational and time-management skills
• Basic math and measurement skills
• Computer and ERP system proficiency
• Effective verbal and written communication
• Ability to prioritize multiple tasks
• Ability to work independently and as part of a team
• Strong problem-solving skills
• Safety-conscious approach to material handling and warehouse operations

Preferred Qualifications

• Two (2) or more years of shipping, receiving, warehouse, or logistics experience
• Experience working in a manufacturing or distribution environment
• Experience with international shipments, including commercial invoices, packing lists, and export documentation
• Experience with ERP systems such as SAP, Microsoft Dynamics, Oracle, or similar platforms
• Familiarity with inventory control, cycle counting, and material traceability
• Experience coordinating shipments with freight carriers, couriers, and transportation providers
• Experience handling specialized, oversized, or sensitive materials
• Forklift certification or documented experience operating powered industrial trucks
• Familiarity with OSHA and general warehouse safety requirements

Work Environment:

The position is based in a printing and manufacturing environment where employees are regularly exposed to production equipment and industrial processes.

• Work areas may include exposure to dust, paper particles, ink, solvents, cleaning agents, and chemical vapors commonly used in printing and card production processes.
• The environment may include moderate to loud noise levels due to printing presses, finishing equipment, compressors, and other machinery. Hearing protection may be required in designated areas.
• Employees may be required to work near or around moving mechanical equipment and automated production systems, requiring adherence to safety protocols at all times.
• The role may involve standing, walking, and moving throughout the production floor for extended periods during the work shift.
• Personal protective equipment (PPE) such as safety glasses, hearing protection, gloves, or other protective gear may be required depending on task and area assignment.
• The environment requires adherence to strict safety, quality, and compliance standards to ensure safe and efficient operations.
• Occasional interaction with materials handling, shipping/receiving areas, and storage locations may be required.

Physical Demands:

The physical demands described below are representative of those required to successfully perform the essential functions of this job.

• Ability to move about in a manufacturing environment setting for duration of shift
• This is a physically demanding, labor-intensive position requiring frequent lifting, moving, and handling of materials.
• Ability to push, lift and pull up to 50 lbs. regularly and occasionally lift up to 65 lbs. during shift
• Ability to move and position self to operate on, under and around machines

Job Functions: Every effort has been made to outline the essential functions of this position; however, this job description does not list all duties that may be required. Duties similar or related in nature may be assigned as necessary. Additional duties may be assigned as necessary. The omission of specific duties does not exclude them from the position if the work is similar, related, or reasonably considered part of the role.

This job description may be changed at any time.

Diamond Graphics provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws. If you need an accommodation during the application or interview process, please contact Human Resources.

Compensation details: 18-25 Hourly Wage

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