Facilities Management Officer

Director of Facilities Management – DC Public Library The Director of Facilities Management serves as the senior facilities executive for the DC Public Library (DCPL) system, providing strategic leadership and operational oversight for 26 facilities, including the 440,000‑square‑foot Martin Luther King Jr. Memorial Library and 26 branch locations, totaling over 1 million gross square feet across Washington, D.C.’s eight wards. DC Public Library Portfolio 27 facilities totaling more than 1 million gross square feet across all eight wards Facility types ranging from the 440,000‑SF central library (a National Register historic property) to full‑service 15,000–20,000 SF branches, storefront libraries, modular and temporary structures, standalone community libraries, and public‑access kiosks Infrastructure of varying age – from recently renovated facilities to structures with aging mechanical, electrical, and plumbing (MEP) systems requiring sustained capital investment Life‑safety systems including fire protection, emergency egress, elevator and escalator systems, and public building security infrastructure Buildings subject to historic preservation standards, LEED certification targets, DC Green Building Act requirements, and municipal energy benchmarking mandates 24/7 public‑access operations creating continuous occupancy demands across the portfolio Major Duties and Responsibilities Strategic Leadership and Program Direction Establish the vision, strategy, and multi‑year roadmap for DCPL’s Facilities Management program, aligned with the library’s strategic plan and capital improvement priorities. Serve as the library’s primary technical authority on all facilities, infrastructure, and engineering matters; advise the Chief Business Officer, Chief Librarian, and Library Board of Trustees. Develop and enforce facilities management policies, standards, and operating procedures consistent with industry best practices, regulatory requirements, and the library’s mission. Lead organizational change efforts to modernize maintenance culture, adopt emerging technologies, and elevate the performance and professionalism of the facilities team. Capital Planning & Asset Lifecycle Management Direct the development of comprehensive short‑ and long‑range capital asset plans, including 10‑year facility condition assessments, infrastructure renewal forecasts, and deferred maintenance reduction strategies. Manage the multi‑million‑dollar facilities operations and capital maintenance budget; ensure fiscally responsible allocation of resources across the portfolio with measurable performance outcomes. Oversee design and construction projects in coordination with the Office of Capital Construction; provide owner’s representation expertise during renovation, modernization, and new construction phases. Establish and monitor building asset inventories and equipment lifecycle schedules through a Computerized Maintenance Management System (CMMS). Engineering and Infrastructure Operations Direct preventive, predictive, and corrective maintenance programs for all library facilities, including HVAC, boiler, chiller, building automation systems, electrical distribution, emergency power, lighting, plumbing, vertical transportation, roofing, envelope, fire protection, and security infrastructure. Leads a team of licensed engineers, trades supervisors, maintenance technicians, custodial services staff, and contract personnel; set performance standards, manage workloads, and foster a high‑accountability team culture. Evaluate, integrate, and champion smart‑building technologies and IoT‑enabled monitoring systems to optimize energy performance and reduce maintenance incidents. Sustainability & Energy Management Lead DCPL’s energy management program in compliance with DC Sustainable Energy Utility targets, Building Energy Performance Standards (BEPS), and DC Green Building Act requirements. Develop and implement energy conservation measures, demand response programs, and utilities benchmarking using ENERGY STAR Portfolio Manager. Coordinate with district agencies (DOEE, DGS, DMPED) on sustainability mandates, green infrastructure requirements, and environmental compliance reporting. Pursue and manage LEED, ENERGY STAR, and other sustainability certifications across the portfolio where applicable. Regulatory Compliance and Life Safety Ensure full compliance with all applicable federal, district, and local regulatory requirements, including DC Construction Codes, NFPA life‑safety standards, ADA accessibility requirements, OSHA workplace safety standards, and EPA environmental regulations. Manage the library’s fire and life‑safety inspection program; coordinate with the DC Fire Marshal, DCRA, and other regulatory bodies. Direct the library’s ADA transition plan and facility accessibility improvement program. Oversee environmental compliance for programs including asbestos and lead‑based paint management, indoor air quality monitoring, and stormwater compliance. Vendor and Contract Management Develop and manage a comprehensive portfolio of service contracts, maintenance agreements, and capital project contracts; ensure vendor accountability through performance metrics, service‑level agreements, and regular audits. Partner with DCPL’s Procurement Office to develop technically sound scopes of work, RFPs, and contract specifications for facilities‑related procurements. Manage key vendor relationships for custodial services, security services, landscaping, fleet, moving, mail services, trash removal, and specialty maintenance. Emergency Preparedness and Business Continuity Develop and maintain the facilities emergency management plan and continuity of operations (COOP) protocols for the library system. Serve as the facilities emergency coordinator; lead response and recovery efforts during infrastructure failures, weather events, or other facility emergencies. Coordinate with DC Homeland Security and Emergency Management Agency (HSEMA) and other district partners on emergency preparedness planning. Organizational and Stakeholder Leadership Lead, mentor, and develop a multidisciplinary team of engineers, facilities professionals, and support staff; build capacity, succession, and professional development pathways. Cultivate effective relationships with DCPL senior leadership, the library board of trustees, DC government agencies, community stakeholders, and professional organizations. Prepare and present facilities program reports, capital investment analyses, and strategic recommendations to executive leadership and governance bodies. Represent DCPL in inter‑agency working groups and professional industry forums relevant to public sector facilities management. Technical Expertise Mastery of facilities management principles, engineering disciplines, and building systems operations for large, complex, multi‑site portfolios. Advanced knowledge of HVAC, MEP systems, building automation and control systems, energy management, and infrastructure engineering. Deep working knowledge of relevant codes and standards: IBC, NFPA 101, ASHRAE 90.1, ADA Standards for Accessible Design, OSHA 29 CFR 1910, and DC Construction Codes. Proficiency with CMMS platforms (Maximo, Archibus, Famis360, or equivalent) and building information modeling (BIM) tools. Working knowledge of LEED certification processes, ENERGY STAR Portfolio Manager, and sustainability reporting frameworks. Leadership and Management Proven executive leadership of multidisciplinary facilities teams, including licensed engineers, trades professionals, and contracted service providers. Demonstrated capability to develop and manage multi‑million‑dollar operating and capital budgets with fiscal discipline and transparent reporting. Strong project management ability with experience overseeing simultaneous capital improvement projects across a distributed portfolio. Ability to drive organizational culture change toward data‑driven, preventive maintenance practices and continuous improvement. Communication and Stakeholder Engagement Exceptional written and oral communication skills; ability to present complex technical matters clearly to non‑technical audiences, including executive leaders and governance bodies. Skill in building collaborative relationships across government agencies, community stakeholders, labor unions, and private sector vendors. Political and organizational acumen required for the public‑sector DMV environment. Analytical and Strategic Thinking Ability to develop and execute long‑range facility master plans and capital reinvestment strategies. Skill in conducting facility condition assessments, lifecycle cost analyses, and risk‑based prioritization of maintenance investments. Experience with data analytics tools and dashboards to monitor KPIs, track deferred maintenance, and inform decision‑making. Minimum Qualification Requirements Bachelor’s degree in Facilities Management, Engineering (Mechanical, Electrical, Civil, or Structural), Architecture, Construction Management, or a closely related field. Minimum of ten (10) years of progressive facilities management experience, including at least five (5) years in a senior leadership or director‑level role overseeing multi‑site, complex building portfolios of no less than 500,000 gross square feet. Demonstrated leadership of large, multidisciplinary teams including licensed engineers and trades professionals. Proven track record of managing multi‑million‑dollar operating and capital budgets. Experience navigating the public sector regulatory environment in the District of Columbia or a comparable jurisdiction. Significant experience in contract development, vendor management, and procurement for facilities services. Proficiency with CMMS platforms, building automation systems, and data‑driven maintenance program management. Preferred Master’s degree in Engineering, Business Administration, Public Administration, or a related field strongly preferred. Experience in Class‑A institutional, government, cultural, or civic facility environments strongly preferred; DMV regional experience highly valued. Licenses and Certifications Required credentials: Certified Facility Manager (CFM) – IFMA; Facility Management Professional (FMP) – IFMA; Project Management Professional (PMP) – PMI. Candidates lacking these certifications must obtain at least two of the three within 18 months of appointment. Working Conditions/Environment The work is performed in an office setting but may require travel between the library’s 26 branch locations. Other Significant Factors Type of Appointment: Management Supervisory Service (MSS). MSS At‑Will Statement: Positions are at the pleasure of the appointing authority and may be terminated at any time with or without cause. Tour of Duty/Schedule: Primarily standard business hours with flexibility for evenings, weekends, and shifts as required for operational needs. Emergency/Essential Designation: The position is designated Essential. Incumbent must be available for weekend, night, and emergency calls as circumstances warrant. Department: Business Operations. Collective Bargaining Unit: Not covered under a collective bargaining agreement. Promotion Potential: None. Appointed Salary: Appropriate rate for MSS 15. Budgeted Salary: $150,000–$160,000 annually, commensurate with experience. Employment Benefits Eligible for health and life insurance, annual vacation and sick leave, and participation in the District of Columbia government retirement plan. If previously employed under a Civil Service Retirement (CSR) plan, CSR contributions will resume upon re‑employment. Equal Employment Opportunity The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, or status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non‑merit factor. #J-18808-Ljbffr