Finance Manager - Research Administration

Position Summary We have an exciting opportunity to join our team as a Finance Manager. The Finance Manager, reporting to the Associate Director of Finance and Research Administration, plays an integral role within the NYU Langone Health Integrated Support (POD) model. This position is responsible for overseeing a team of finance and post‑award professionals supporting the financial management, reporting, planning, and analytics of the research and financial portfolios for assigned academic departments. The Finance Manager ensures the delivery of high‑quality financial and research administration support while maintaining the highest standards of customer service, operational efficiency, and research compliance. The role drives financial stewardship, standardizes processes, and fosters a collaborative, adaptable, and service‑oriented team culture that supports the long‑term growth and evolving needs of the departments and the Integrated Support model. Success in this role requires a strong combination of technical and analytical expertise, leadership capabilities, and effective communication skills. The ideal candidate will demonstrate a proactive, solutions‑oriented mindset with the ability to manage competing priorities, build strong cross‑functional relationships, and support strategic departmental and institutional initiatives. Job Responsibilities Oversee and help manage financial performance, P&L, budgeting, and funds flow for the designated Department or Institute. Prepare monthly reporting packages, perform variance and trend analysis to ensure transparency and accountability. Communicate results with departmental and finance leadership. Act as the financial liaison for PIs, division leads, departmental leadership, and central finance teams. Help establish annual budgets and long‑range plans by reviewing baselines with leadership and facilitating additional requests for approval. Oversee the post‑award finance grants management team and day‑to‑day operations for funded grants, gifts, and fellowships, ensuring effective financial oversight of sponsored portfolios in coordination with related departmental and non‑sponsored funding sources to support overall portfolio management and compliance. Manage post‑award research records, personnel and OTPS expenses within budget guidelines, including budget revisions, prior approval, subcontract management, submission of required progress close‑out reports, invoicing and regulatory compliance. Monitor expenditure related to grants and contracts, oversee the preparation of financial reports as required, and ensure appropriate use of sponsored awards in accordance with federal, state, local, and university regulations. Remain up to date on changes to policies, both internal and external, that pertain to compliance, budgeting, and other factors that impact sponsored award spending. Recommend and implement changes to maintain balanced accounts and help resolve funding shortages, aligning financial needs with available organizational resources. Spearhead the annual budget and long‑range planning processes, working with leadership to align financial needs with strategic priorities, including monitoring and tracking of AEC as applicable to research faculty. Champion a culture of excellence in financial reporting and analysis, promoting the adoption of leading practices and the use of AI, Databricks, and other institutionally supported tools for automation and efficiency. Contribute energetically to an environment of effective financial reporting and analysis, time management and prioritization, compliance with regulations, and adoption of leading practices. Provide adhoc financial reports and special projects upon request for department leadership and central finance leadership team. Ensure that sponsored research efforts are in compliance with NYU School of Medicine guidelines, state and federal regulations, and that all research projects are monitored for progress and performance. Maintain knowledge of internal policies pertaining to the management of grants and contracts within the integrated support and FIN‑Core teams. Foster strong collaborative relationships throughout the institution, especially within the Integrated Support (pod) model and the departmental administrative team, and also with central offices in Research Administration such as SPA, RDI, CRSU, TOV and RFO. Additional Position Specific Responsibilities Progressive responsibility experience managing budgets, business development, and financial operations of complex matrix organizations at academic medical centers. Highly effective interpersonal, communication and critical thinking skills; attention to detail, discretion, tact and diplomacy. Strong project management, organizational and time management skills; exceptional financial management skills, including thorough knowledge of pre‑ and post‑award grants and research administration. Demonstrated ability to manage complex projects and multi‑source budgets; familiarity with grants. Firm understanding of basic accounting principles, budgeting, business planning, variance analysis, and problem solving. Adaptive learner capable of multi‑tasking and meeting deadlines. Minimum Qualifications Bachelor’s degree in Business, Health Administration or related field with a minimum of 5 years of progressive leadership experience in an academic medical center; or equivalent combination of education and experience. Thorough understanding of the management of an academic clinical department, including the management of a physician group practice. Prior experience with professional or facility billing preferred. Excellent communication skills essential to interface effectively with diverse internal and external professional groups and committees. Effective communication with all levels of the organization. NYU Grossman School of Medicine provides its staff with far more than just a place to work. We offer a comprehensive benefits and wellness package that supports employees at all stages of life. Our wellness program focuses on physical, mental, nutritional, sleep, social, financial, and preventive care. Employees have access to financial security benefits, a generous time‑off program, employee resource groups, and a holistic wellness program. NYU Grossman School of Medicine is an equal opportunity employer committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. NYU Grossman School of Medicine provides a salary range to comply with the New York State Law on Salary Transparency in Job Advertisements. The salary range for this role is $101,493.51 - $125,000.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses, incentive, differential pay or other forms of compensation or benefits. Know Your Rights: Workplace discrimination is illegal. #J-18808-Ljbffr NYU Langone Hospitals