Area Office Administrator II - Northeast Columbus, Ohio

Area Office Administrator II This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner. Essential Duties Written and Verbal Communication Answer correspondence, file documents, and prepare mailings. Answer phones and respond promptly to voicemail, e‑mail and other communications. Gather articles, pictures, layouts, and production materials for newsletters. Create club/event postcards, flyers, and maps. Send prayer e‑mails and monthly updates. Send personal support mailings. Create and maintain the area M‑Site. Send thank‑you letters to donors. Interact with area office assistants, directors, committee members, volunteer team leaders, and area leaders. Administration Process and track donations. Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up‑to‑date. Manage monthly expenses and budgets, including area bank account records, FDT, staff expense reports. Accounting: pay bills, submit bank account records and purchase card expenses, and evaluate financial status monthly. Maintain contact databases: update area donor database, enter club card data into kid database, update parent database, maintain newsletter recipient list, create banquet invitation list, update contacts in Palm/Outlook, update e‑mail distribution lists. Human Resource for Regional Administrators Track and report vacation, sick and personal days for eligible area staff. Submit timesheets for hourly staff. Complete Personnel Action Requests and required documents for hiring or terminating area staff and forward to region for approval. C. Event Administration Coordinate area staff meetings, area leadership meetings, and area committee meetings. Camp: track participation, payments, health forms, and funds raised; send letters to parents about camp sign‑ups, itineraries, and health forms; responsible for fundraiser marketing; construct and distribute camp brochures; communicate with camp regarding contracts, deposits, forms, and call‑ins. Banquet/Golf Marathon/Auction: create invitations, banquet sponsor packets, table host packets, banquet program and donor cards; track guest list, table sponsors, RSVP list, and donations; coordinate with table hosts; mail invitations and send thank‑you notes to donors; track table sponsors. D. Training Provide training to area office assistants, directors, committee members, volunteer team leaders and other leaders on various processes and applications related to field administration. Working Conditions Office environment. Education High school education or equivalent required. Associate degree preferred. Ongoing education encouraged. Experience Required Two to four years of administrative assistant experience preferred. Typing speed of 55‑60 words per minute with few errors. Proficiency in Microsoft Office Suite. Strong organizational skills and attention to detail; ability to handle concurrent tasks and interruptions. Good grammar and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail‑oriented multi‑tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes and systems around events. Excellent customer service skills. Religious Requirement All employees must sign a Statement of Faith and profess belief in Jesus Christ as personal Savior. Employees must subscribe to the Young Life Statement of Faith and related policies. Employees must fulfill ministry functions as required by the organization and abide by all policies and practices related to religious belief or ministry activities. #J-18808-Ljbffr Young Life