Creative Project Manager

Role Description

We're looking for a Creative Project Manager who's equal parts producer, operator, and problem solver. You're the person who can take a creative vision and turn it into a seamless production—keeping clients, creators, vendors, and internal teams aligned every step of the way.

This role sits at the center of our creative production team. You'll own the end-to-end execution of photo and video productions for our clients, leading projects from initial scoping and pre-production through shoot execution, post-production, and final delivery.

Beyond managing productions, you'll help build the operational foundation for how we work. We're looking for someone excited to create scalable systems, establish best practices, and improve how creative work gets done as our Services organization continues to grow.

This isn't just about keeping projects on schedule. It's about creating confidence—for clients, creative teams, and partners—by making complex productions feel effortless.

What You'll Do

• Creative Production & Project Management
  • Lead end-to-end production for client creative projects across photo, video, motion graphics, and creator content.
  • Own production timelines, project plans, budgets, deliverables, and resource allocation from kickoff through final delivery.
  • Serve as the central point of coordination between clients, internal teams, freelancers, creators, and production partners.
  • Manage multiple productions simultaneously while balancing competing priorities and shifting timelines.
  • Ensure projects stay on budget, on schedule, and aligned with creative objectives.
• Pre-Production
  • Build detailed production schedules, shoot plans, call sheets, and project documentation.
  • Coordinate locations, talent, crew, equipment, travel, permits, and logistics.
  • Develop and manage production budgets, tracking costs throughout each project.
  • Source, onboard, and manage production vendors and external partners.
  • Partner with strategists and creative teams to ensure production plans support campaign objectives.
  • Anticipate risks early and proactively solve production challenges before they impact timelines.
• Production
  • Lead on-set production for photo and video shoots, ensuring efficient execution and a positive client experience.
  • Manage day-of logistics while acting as the primary point of contact for clients, crews, contractors, and talent.
  • Adapt quickly to changing priorities, production challenges, and creative opportunities.
  • Travel to production locations as needed (approximately 25%).
• Post-Production & Asset Delivery
  • Coordinate editing, motion graphics, creator content, and final asset production.
  • Manage post-production timelines, feedback cycles, approvals, and version control.
  • Traffic creator-generated assets through editing and delivery workflows.
  • Ensure all final deliverables meet quality standards and client expectations.
  • Maintain organized asset management and production documentation.
• Client & Stakeholder Management
  • Lead production kickoffs, timeline reviews, status meetings, and client communications.
  • Present production plans, schedules, and budgets with confidence.
  • Build trusted relationships with clients by delivering organized, transparent, and proactive communication.
  • Partner closely with Social Media Managers, Community Managers, Content Producers, strategists, and creative teams to ensure productions support larger campaign goals.
  • Manage external production companies, freelancers, creators, editors, and specialized vendors.
• Process & Operations
  • Help build the production operations function from the ground up.
  • Develop scalable workflows, templates, documentation, and production standards.
  • Identify opportunities to improve efficiency across planning, production, approvals, and delivery.
  • Recommend and implement tools, processes, and systems that improve collaboration across teams.
  • Continuously refine how creative production is planned and executed as the business grows.

Qualifications

• 5+ years of experience in creative project management, production management, integrated production, or agency operations.
• Experience managing commercial photo and video productions from pre-production through post-production.
• Strong experience building production schedules, managing budgets, coordinating vendors, and overseeing project execution.
• Experience working directly with clients and presenting production plans, timelines, and budgets.
• Experience managing external production companies, freelancers, contractors, and creative vendors.
• Familiarity with creator content workflows, motion graphics, and post-production processes.
• Proficiency with project management and collaboration tools such as Asana, Monday.com, Airtable, Notion, Google Workspace, Slack, Frame.io, or similar platforms.
• Agency or production company experience is strongly preferred.
• Willingness to travel up to 25% for client productions.

The Vibe

• You're probably someone who has run a shoot where everything went wrong—and no one else noticed.
• Can build a production timeline in your sleep.
• Loves turning messy ideas into organized execution.
• Finds satisfaction in color-coded schedules, detailed run-of-shows, and perfectly organized production docs.
• Knows when to push back, when to adapt, and when to make the call.
• Can confidently manage clients, creative teams, production crews, and vendors in the same afternoon.
• Gets excited about building better systems—not just following existing ones.
• Believes the best productions feel effortless because someone behind the scenes made them that way.