Administrative Assistant/Registrar

Administrative Assistant/Registrar

Be the backbone of our school's success! O'Gorman High School is looking for an Administrative Assistant/Registrar for the 2026-2027 school year. You'd be responsible for a variety of student records and assisting our counseling office.

Our 'Mission' desires "to form a community of faith and learning by promoting a Catholic way of life through Gospel values and academic excellence." We are seeking an individual who will exhibit the 'Core Values' of Bishop O Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity.

Schedule/Location:

7:30am - 4:00pm

O'Gorman High School

Job Description:

Responsibilities:

• Promote the mission of Bishop O Gorman Catholic Schools
• Maintain, monitor, and manage student database utilizing Infinite Campus according to state and district policies and procedures including registration of new students, updating personal demographic information, assisting with scheduling, recording grades/grade changes, running various ad hoc reports, communicating with admissions and business office to track student enrollment, end of year and new year processing, maintaining cum folders and records including birth certificates, immunization records, assessment scores, etc., preparing and sending final transcripts for seniors
• Coordinate grade reporting including directing teachers in the procedure, printing and mailing progress reports, collecting data for various reports that may include grading
• Facilitate the student enrollment process by scheduling appointments with incoming students and families, obtaining required paperwork, requesting records from previous schools. Create enrollment packets for new students. Copy and mail student records as requested.
• Assist in the coordination of college and scholarship applications including providing transcripts and other requested information. Create and maintain a scholarship database. Coordinate and inform students of college visits, etc. Assist in organization and planning of parent information nights
• Update & coordinate printing and publication of course description book
• Assist with organizing and planning for registration and administration of assessments including PSAT, Pre-ACT, AP, and ACT
• Coordinate Senior Awards mass including determining eligibility for President's Award for Academic Excellence & Regents' Scholars and ordering/preparing appropriate certificates, updating script annually, handling all logistics of the awards presentation, provide senior names with awards received for commencement brochure
• Assist with registration process including incoming freshmen registration, drivers education registration, and summer school registration
• Provide logistical support for summer school courses including attendance monitoring, grade reports, etc.
• Assist principal with coordinating all back-to-school information for faculty, parents, and students including mailings, updating meeting schedules, organizing pre-service, etc.
• Provide clerical support for both counseling and administrative offices during summer months including ordering and inventorying supplies for upcoming year, receiving deliveries, distributing mail, monitoring phones, sending necessary communication, etc.
• Assist with Service Clubs of Sioux Falls Community participation information
• General clerical support for the counseling office
• Perform various duties as assigned

Qualifications:

• Essential Qualifications:
• Willingness and ability to effectively make known the Catholic Church's teachings through the varied ministry activities expected of this position
• Willingness and ability to act as an outstanding personal witness to the Catholic faith and religion by living both one's professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church, as embodied in the various documents of the Roman Catholic Church, including, without limitation, the Catechism of the Roman Catholic Church
• Exhibit the core values of Bishop O Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity
• Computer literate
• Strong verbal and written communication skills
• Self-starter
• Organizational skills
• Attention to detail
• Flexibility
• Adapts well to a variety of tasks
• Strong interpersonal relations
• Ability to handle multiple tasks in distracting environment
• Ability to work with a wide variety of people

Essential Physical Demands:

• Ability to work daytime hours, primarily Monday-Friday
• Clarity of vision
• Ability to speak English clearly
• Ability to hear and distinguish sounds, including speech, alarms and other work environment sounds
• Fine hand motor skills to include and not limited to keyboarding, writing, grasping, holding, and repetitive motion
• Ability to frequently sit, walk and stand through work day
• Ability to lift and carry up to 20 pounds
• Ability to push/pull up to 50 pounds
• Ability to intermittently bend, squat, and reach overhead

Bishop O Gorman Catholic Schools is a Preschool-12 grade school system. Our elementary schools, junior high, and high school exemplify Gospel values, strong student achievement, and community service. Apply today to be considered for this position.