Litigation Secretary - Labor & Employment

Job Description

Litigation Secretary

La Jolla (UTC Area) | Full-Time | Hybrid Salary: $85,000 - $115,000

A respected law firm in the UTC/La Jolla area is seeking an experienced Litigation Secretary to support a busy civil litigation practice. This role offers the opportunity to work closely with attorneys handling sophisticated litigation matters while enjoying a hybrid work schedule after an initial onboarding period.
Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• File documents in California state and federal courts, including e-filing.
• Manage attorney calendars, deadlines, and court appearances.
• Maintain and update litigation docketing systems and ensure compliance with court rules and deadlines.
• Assist with all phases of litigation, including discovery, trial preparation, and post-filing procedures.
• Schedule depositions, hearings, mediations, and other litigation-related events.
• Coordinate travel arrangements and prepare expense reimbursements.
• Maintain client files and litigation records.
• Provide administrative and client support to assigned attorneys.

Qualifications

• 5+ years of litigation secretary experience preferred.
• Strong experience supporting state and federal civil litigation matters.
• Knowledge of California court rules, filing procedures, and litigation deadlines.
• Experience preparing document shells, finalizing pleadings, and navigating court requirements independently.
• Strong docketing and calendaring experience.
• Familiarity with the full litigation lifecycle, including discovery.
• Experience with legal technology such as iManage, NetDocuments, Milana/CompuLaw, Best Authority, PACER, and Microsoft Office is a plus.
• Excellent organizational, communication, and proofreading skills.
• Flexible, adaptable, and eager to learn new systems and procedures.

Top Priorities

1. State and federal civil litigation experience
2. Strong docketing and calendaring skills
3. Teachability, flexibility, and a willingness to learn

Schedule & Benefits

• Hybrid schedule: 3 remote days and 2 in-office days per week
• First month onsite for training and onboarding
• Consistent remote work schedule required
• Monday-Friday, 8:00 AM-5:00 PM

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.


Job Reference: JN -042026-420934