Inventory Management Specialist

Summary This position serves as a Property Manager in the Material Management Division of the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area, with responsibility for the inventory and lifecycle management of all non-expendable (NX) equipment in the assigned area(s). Responsibilities This is a Bargaining Unit Position Duties include, but may not be limited to the following: Lifecycle Management: Responsible for the lifecycle management of non-expendable assets; conducts short, mid and long-term advanced planning; analyzes data; supports customers and acquisition personnel in developing requirements, utilizing mandatory sources and standardization sources; and corresponds with procurement officials and other stakeholders to resolve issues Participate in VISN and facility strategic planning to support major and minor construction projects, activation of new facilities, and reuse of existing space involving multi-million-dollar projects Develops and supports the creation of acquisition strategies and standardization initiatives to acquire and purchase high-tech, high-cost medical devices, surgical equipment devices and major classes of materials, displaying familiarity with contracting laws and regulations with industry practices. Supports customers and acquisition personnel in developing requirements, utilizing mandatory sources and standardization of sources. Exercises Ordering Officer Authority in determining best value and contract sourcing Reviews and reports back to Fiscal on listings of delinquent payments and receipts of equipment purchase orders. Corresponds with procurement officials, vendors, project engineers and other stakeholders to resolve issues, such as inspections, installation, training and deployment of equipment Coordinates final disposition of NX assets, including the reutilization program; organizes requirements of hazardous materials disposal, IT sanitization control; and appropriate shipment and transfer method. Implements Federal and Agency programs to promote maximum utilization of excess generated within the VA and to enable the economical acquisition of other Federal Agencies' excess property. Dispose of surplus or excess property in accordance with specific agency directives and procedures. Acts as the Custodial Official for VA during the sale process and until property is removed from the assigned area Inventory Management and Control: Responsible for the management and control of NX equipment assets; serves as the point of contact for the coordination of material support and resolution of logistic problems; conducts forecasting and quantitative analysis; conducts spot checks; and complies with special requirements for firearms, ammunition and sensitive equipment Manages and controls all inventory transactions for non-expendable medical equipment requests and transactions. Uses automated property management systems to manage the facility property accountability program, create equipment records, research discrepancies, conduct inventories, bar code equipment and manage turned in excess property Identifies and rectifies asset management issues with other Services, VISN-level staff, or support contractors Resolves inventory problems requiring extensive and exhaustive research of receipts, issues, surveys and other available sources. Ensures accuracy of all personal property records and property documents which support the general ledger accounts. Ensure all equipment is properly classified by assigning the correct Category Stock Number (CSN). Capitalizes all equipment over $1,000,000.00 in the EIL and the Fixed Asset Package (FAP) reports monthly depreciation values to Fiscal Service. Research existing stock catalogs, manufacturer's catalogs and drawings to identify matching characteristics for proper description. Maintains accountable property documents and files of nonexpendable excess property as it accumulates. Maintains all due-in records and processes receipt documents in order to properly account for all inventories Performs other related duties as assigned Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 07:00am- 3:30pm Telework: Not Telework Eligible Virtual: This is not a virtual position. Position Description/PD#: Inventory Management Specialist/PD99824S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/11/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GS-7 Grade Requirements: To meet the minimum qualifications for this position at the GS-07 grade level, you must meet one of the following: EXPERIENCE: Must have one full year of specialized experience equivalent to at least the next lower grade (GS-5) in the Federal Service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Examples of Specialized experience include comprehensive knowledge of complex, standard, and non-standard inventory management, planning and lifecycle principles, concepts, and methodologies requiring the application of sound judgment and analysis to provide services and resolve problems associated with NX systems and processes. Ability to search for and analyze information. Understanding supply principles, lifecycle management, planning, property inventory and accounting methods to resolve issues and improve operations. Broad knowledge of technical characteristics and uses of medical and non-medical devices. Knowledge of property classification and equipment specification data to accurately catalog a variety of non-expendable property acquired by the facility. Knowledge of ADP applications such as Financial Asset Package (FAP), Integrated Funds Distribution Control Point Activity (IFCAP), AEMS/MERS, SOARD/Maximo or similar NX inventory management systems. Ability to use various computer database applications, office software programs, and use websites to research items. Ability to use bar code scanning equipment and appropriate tagging equipment to implement property accounting systems. Practical knowledge of procurement law in order to determine required sources of equipment, purchase card program and simplified acquisition procedures. ~OR~ Education: Have successfully completed 1 full year of graduate level education or superior academic achievement that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. ~OR~ Combination: Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: Transcripts must be submitted with application. Education or combining education with specialized experience cannot be credited without documentation. GS-09 Grade Requirements: To meet the minimum qualifications for this position at the GS-09 grade level, you must meet one of the following: Must have one full year of specialized experience equivalent to at least the next lower grade (GS-7) in the Federal Service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Examples of Specialized experience include comprehensive knowledge of complex, standard, and non-standard inventory management, planning and lifecycle principles, concepts, and methodologies requiring the application of sound judgment and analysis to provide services and resolve problems associated with NX systems and processes. Ability to search for and analyze information. Understanding supply principles, lifecycle management, planning, property inventory and accounting methods to resolve issues and improve operations. Broad knowledge of technical characteristics and uses of medical and non-medical devices. Knowledge of property classification and equipment specification data to accurately catalog a variety of non-expendable property acquired by the facility. Knowledge of ADP applications such as Financial Asset Package (FAP), Integrated Funds Distribution Control Point Activity (IFCAP), AEMS/MERS, SOARD/Maximo or similar NX inventory management systems. Ability to use various computer database applications, office software programs, and use websites to research items. Ability to use bar code scanning equipment and appropriate tagging equipment to implement property accounting systems. Practical knowledge of procurement law in order to determine required sources of equipment, purchase card program and simplified acquisition procedures. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. ~OR~ Education: Have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. ~OR~ Combination: Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: Transcripts must be submitted with application. Education or combining education with specialized experience cannot be credited without documentation. You will be rated on the following Competencies for this position: Communication Contracting/Procurement Planning and Evaluating Problem Solving Technical Competence Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Qualification Continue under education to show Physical Requirements Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Qualification Continue Physical Requirements: Work is normally accomplished in an office setting; however, due to the nature of the position and duties, may be called upon to assist in the receipt, storage and distribution of various supplies, primarily consisting of lifting light boxes generally less than 40 pounds, utilizing appropriate material handing devices, and placing items on shelves or carrying them elsewhere on station or within the catchment area. Must maintain applicable training and licensing to operate assigned equipment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.