Human Resources Assistant

Marion Ag Service, Inc is looking for an outgoing and detail-oriented HR Assistant to handle a wide variety of HR related tasks and provide exceptional customer service to our team members. This is a fulltime position located in the beautiful rural area of St. Paul, Oregon.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain and update employee records, HR databases, and personnel files, ensuring accuracy and compliance, including weekly filing.

Assist with recruitment activities, including posting job openings, screening candidates, scheduling interviews, and conducting reference checks.

Coordinate onboarding and orientation for new hires, including completion of required paperwork, scheduling calendar invites, and providing safety gear.

Track employee training, certifications, and safety requirements, ensuring completion of all mandatory programs on schedule. Organize annual training meetings and notify Senior HR Generalist when retraining is required.

Support seasonal workforce management, including proper documentation, onboarding, and regulatory compliance; provide weekly hours to staffing agencies for temporary employees.

Manage the milestone anniversary recognition program.

Prepare and distribute weekly and monthly reports, such as Employee Check-Off List, PTO accrual, birthdays, anniversaries, and other relevant data.

Create and distribute memos, flyers, gifts, and other employee communications. Manage and update OptiSigns digital displays.

Coordinate monthly birthday lunches.

Maintain the MAS calendar, ensuring prescheduled conferences, tours, and events are accurately reflected.

Manage the Office Depot account for the office and place orders as needed.

Monitor changes in HR laws, regulations, and procedures, coordinating with the team to ensure policies and processes remain compliant; stay current with HR best practices.

Draft and distribute emails, memos, and letters, collecting signatures as needed.

Serve as a backup for safety meetings, including notetaking, meeting setup, and related support.

Assist with benefits administration, including tracking employee eligibility and providing upcoming eligibility reports to the Senior HR Generalist.

Coordinate and schedule benefit enrollment meetings, ensuring employees receive timely information and enrollment materials.

MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

2 years of experience in Human Resources, or a related administrative role, or an individual seeking to develop and grow a career in Human Resources.

High level of interpersonal skills to handle sensitive and confidential situations and documentation.

Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

Excellent writing abilities.

Self-starter and ability to work well in a manufacturing environment.

Working knowledge of Microsoft Office, Excel, and Outlook.

Exceptional customer service and phone skills.

Ability to perform at high levels in a fast-paced ever-changing work environment.

Bilingual in Spanish writing, speaking, reading