Program Administrator

Summary Under direction of the Parents as Teachers Program Manager, responsibilities include providing support in areas of supervision of Parents as Teachers staff, office administration, project management and grant compliance in a fast paced, often hectic environment. Performs management, administrative and training functions; coach, mentor, supervise and training of staff. Provides day to day staff management of the programs in Luna and Hidalgo counties by meeting with staff regularly to review cases, set goals, evaluate staff, data analysis and program performance. In addition, Program Administrator will promote all program services to professionals, community agencies, business community and overall members of the community where Parents as Teachers serve. This position will assist the Program Manager with requisitions, purchase orders, p-cards, event organization, etc. Description Under direction of the Parents as Teachers Program Manager, responsibilities include providing support in areas of supervision of Parents as Teachers staff, office administration, project management and grant compliance in a fast paced, often hectic environment. Performs management, administrative and training functions; coach, mentor, supervise and training of staff. Provides day to day staff management of the programs in Luna and Hidalgo counties by meeting with staff regularly to review cases, set goals, evaluate staff, data analysis and program performance. In addition, Program Administrator will promote all program services to professionals, community agencies, business community and overall members of the community where Parents as Teachers serve. This position will assist the Program Manager with requisitions, purchase orders, p-cards, event organization, etc. Full-Time Term Employee- Salary and benefits are funded and paid on a term basis, contingent upon continued funding Examples of Duties Essential Duties & Responsibilities The essential functions or duties listed below are intended only as illustrations of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the position. The Program Administrator supervises a team of Parents as Teachers staff who provide outreach, home visiting, support and referrals for pregnant women and families. Oversees entire caseload of the LCPAT Program in both counties of Luna and Hidalgo. This includes assigning new cases, assisting with assessing risk levels, assisting in the development of individualized client service plans, and monitoring staff compliance with agency policies and program protocols. Monitors staff performance, attendance, and required documentation daily. Recommend areas of improvement for staff and promote training that reflects the individual needs of all LCPAT staff members. Ensures all staff follow agency and program policies and monitor progress of team toward achieving the Parents as Teachers program objectives and develops staff training plans. Ensure recruitment, outreach procedures and caseload guidelines are maintained according to program policies and procedures. Ensure activities are implemented on-site and in-home to establish positive links between home and program, and support parents as primary educators. Assists the Data Team and Data Specialist in monitoring case load levels and ensure that data forms are completed and entered correctly and timely. Check documentation and daily work of program educators (Parent Educators, Home Visitors) to ensure reports, assignments and responsibilities are completed on time and as required by the Luna County Parents as Teachers Program. Assists LCPAT team members maintain a balance in home/office visit services between parenting education and handling family crises and needs. Provides leadership to facilitate the resolution of conflicts between staff. Serves in a leadership role and works closely with support staff, site staff, families, and volunteers. Provide leadership to staff in creating environments that are stimulating and conducive to learning. Must maintain staff, program and client confidentiality policies. Participate in providing on-site training, supervision and evaluation of the LCPAT staff. Provide and promote Parents as Teachers information to the community. Must maintain a working knowledge of program plans, policies and performance standards. Support LCPAT in developing and implementing project activities and marketing programs aimed at achieving the goal of school readiness and improved outcomes for all children and provide oversight in the areas of case management and care coordination. Work closely with Program Manager in monitoring budgets. Follows Luna County and ECECD, departmental, and statutory policies and procedures when dealing with personnel matters and all other duties as assigned by Program Manager. Additional duties may arise to ensure compliance with grants. Supervision Works under the direction of the Parents as Teachers Program Manager. Supervisory Responsibilities Directly supervises employees working for Luna County Parents as Teachers. Qualifications Typical Qualifications Education, Certification And Experience Must have at least three years’ experience in a supervisory role Must pass a criminal record clearance through ECECD/Early Childhood Services as required by regulation and prior to providing direct services. Must have a valid driver's license. Must be able to pass a pre-employment drug test. Experience working in social services, Health Education, Social Work, Education, Public Health, or related field. (Preferred) Case management or program coordination. (Preferred) First Aid and CPR certification. (Preferred) We offer a complete benefits package to full-time employees including: Health Benefits Medical, Dental, and Vision Supplemental Life Insurance, Deferred Compensation, Flexible Spending Account, AFLAC, Long/Short Term Disability. Fringe Benefits Retirement Plan, Holiday Leave, Paid Time Off, Employee Assistance Program. To learn more details, visit our benefits page. #J-18808-Ljbffr