Purchasing Coordinator

Purchasing Coordinator

This is a remote position. Our client is looking for a Purchasing Coordinator. They operate within the professional lighting and production industry and have strengthened their operations in recent years by expanding inventory systems, modernizing internal workflows, and improving service delivery across multiple locations. This role is essential to ensuring equipment, parts, and services are purchased, tracked, and delivered accurately and on time.

Responsibilities:

• Follow all purchasing procedures outlined in internal flowcharts, ensuring the most current versions are used.
• Review incoming purchasing requests, maintenance needs, and RMA submissions from the Service Department, verifying details and escalating unclear items when needed.
• Process purchase orders by selecting approved vendors, confirming pricing, negotiating timelines, documenting terms, and ensuring requestor approval before placing any order.
• Manage part and equipment orders, validating availability, shipping details, warranties, required accessories, and cost approvals prior to issuing POs.
• Handle vendor RMAs by completing required documentation, coordinating warranty or non-warranty repairs, confirming receipt of credits, and ensuring compliance with RCT limits.
• Oversee building and maintenance service requests by confirming schedules, pricing, and documentation.
• Track procurement timelines to ensure equipment and services are delivered on schedule, updating internal teams and inventory systems accordingly.
• Communicate shipping information to operations, service technicians, vendors, and transport teams as required.
• Monitor vendor performance, follow up on delays, and update availability and lead time expectations.
• Approve vendor invoices by resolving discrepancies, confirming deliveries, responding to AP inquiries, and validating rebates or credits owed to the company.

Requirements:

• Previous experience in purchasing, procurement coordination, or inventory operations.
• Strong organizational and planning skills with the ability to prioritize deadlines.
• Excellent communication skills with a collaborative, problem-solving mindset.
• Ability to interpret purchasing guidelines, follow structured procedures, and escalate exceptions appropriately.
• Proficiency with Microsoft Office (Excel, Word, OneNote, OneDrive, SharePoint, Teams).
• Comfort managing shipping details, vendor communication, and cost validations.

Qualifications:

• Experience with data analysis and price comparison workflows.
• Ability to manage multiple tasks simultaneously while maintaining accuracy.
• Strong attention to detail and documentation habits.
• Demonstrated ability to make informed decisions within purchasing guidelines.
• A proactive, self-directed approach with a focus on team success.

Benefits:

• Full-time position
• 100% remote work
• Opportunity to work with a global, industry-leading operations team
• Stable environment with long-term growth potential