Office Operations Specialist

Office Operations Specialist

Provide high-level administrative support to executive leadership while overseeing office operations and facilities coordination. This role ensures efficient day-to-day operations of the office, including vendor management, travel coordination, and workplace logistics.

Executive Support:

• Manage complex calendars, meetings, and executive priorities
• Coordinate domestic and international travel arrangements
• Support Board and leadership meetings, including logistics and materials
• Coordinate internal and external events, including catering and scheduling

Office Operations & Facilities:

• Coordinate vendors for cleaning, maintenance, and office services
• Manage service requests and escalate issues as needed
• Support office space planning and day-to-day workplace needs
• Track basic operating expenses and vendor performance

Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or related field preferred.
• 35 years of executive assistant or office operations experience
• Strong organizational and coordination skills
• Experience managing vendors or supporting office operations preferred
• Ability to manage multiple priorities and work with leadership

Required Skills/Abilities:

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and shifting deadlines
• Strong communication and stakeholder coordination skills
• Discretion and professionalism in supporting executive leadership
• Problem-solving mindset with the ability to anticipate needs
• Experience working with vendors or coordinating office operations
• Proficient in Microsoft Office Suite or similar tools

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

GDM is an equal opportunity employer. We are proud to welcome candidates from all backgrounds and encourage you to apply.