Temporary Human Resources Administrator

Description This is a job description for temporary assistance for the HR team. Overall, there will be specific assigned duties and ad‑hoc assignments. The role is full‑time, but priorities will be determined daily and weekly based on demand. The temporary position will last until August 2026. Reporting directly to the Associate Director of Human Resources, with a dotted line report to the Human Resources Associate & Learning and Development Lead, the Temporary Human Resources Administrator is responsible for daily administrative and HR duties for the Human Resources office at the Juilliard School. The incumbent assists with onboarding, record maintenance, and provides administrative and high‑level customer service support to all employees. The Temp HR Administrator embodies a warm presence, a learning mindset, and a sincere joy of helping the HR team and Juilliard employees. The role focuses on proactive and follow‑through responsibilities, including, but not limited to: completion of wage forms, I‑9s, credit card reconciliation, paying invoices, budget tracking, data entry in Cadence, processing employee payroll changes in ADP, and other related administrative tasks. Rate: $23.00–$25.00 per hour. Working at Juilliard Founded in 1905, The Juilliard School is a world leader in performing arts education. The school's mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so they may achieve their fullest potential as artists, leaders, and global citizens. Excellence and professionalism guide our work, and we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds, openness, honesty, and enjoyment of each other's company. Each employee helps shape the Juilliard organizational culture, and we provide opportunities to participate in team‑building throughout the year. Our values focus on community and culture. Role Responsibilities Customer Service First point of contact assistance with walk‑ins to the office and calls on the HR extension. Maintain an engaging and welcoming office environment with professionalism. Onboarding/Hiring Complete onboarding tasks for new employees including temporary employees, monitor background checks, complete section 2 of I‑9s, and follow up with candidates on missing information; assist new hires with onboarding checklists. Move new Overhires, Guests, Faculty Substitutes, Non‑Student Accompanists, Hire Juilliard Performers, Mentors, & Apprentices through appropriate onboarding phases and ensure completion of onboarding tasks. Keep spreadsheets up‑to‑date continuously with appropriate onboarding information. Cadence / HCM Tasks Assist employees with inquiries on timecard entries, PTO balances, entering time off, and other self‑service items. Review/approve manager changes in Cadence. Review/approve jury duty and bereavement entries. May support benefits inquiries and respond to benefits tickets as needed. Support/Office Management Job postings in the absence of the HR Administrative Assistant. Assist HR Associate and L&D Lead with planning and execution of special events such as All Staff and Faculty meetings, Block Party, and other HR‑led community‑wide events. Assist with event set‑up, maintenance, and breakdown. Support leading up to events, which may include, but is not limited to, outside shopping. Provide administrative support to the HR department and data entry in Cadence. Complete employment verification letters. Support responses to HR inbox inquiries. Update employee files (offer letters, resumes, discipline, promotions, other documents excluding benefits). Perform other related duties as assigned. All HR Team Members Share These Responsibilities Quick Cadence information retrieval. Respond to walk‑ins/triage inquiries. I‑9 administration. Employee events and engagement efforts. Unending commitment to learning & growing our practice/expertise. Knowledge and adherence to various deadlines (payroll, finance, legal, i9). Analyze decisions with forethought to the downstream impact. Document budget process. Professional manner at all times. Act as a resource for School staff. Minimum Requirements A Bachelor's degree from an accredited institution of higher education. Minimum of 1–2 years of related experience. Exhibits absolute discretion with highly sensitive and confidential HR and payroll information. Demonstrates excellent organizational, analytical, critical thinking, interpersonal, written, and oral communication skills, with a keen eye and superior attention to detail and quality assurance. Microsoft Office Suite skills: Word, Outlook, Excel, PowerPoint, etc. Strong interpersonal and communication skills; collaborates to encourage teamwork beyond the immediate team to the broader organization. Can independently identify priorities within multiple assignments in a high‑volume, short‑deadline environment, working with diplomacy and efficiency. Understanding of the mission of The Juilliard School and its commitment to equity, diversity, inclusion, and belonging. Preferred Background HR, hiring, program administration, or payroll experience. Experience using specific Oracle Cloud HCM modules (e.g., Recruiting, Core HR, Time & Labor, Learning, Talent Management). Ability to write and run report queries. Nondiscrimination Policy The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities. #J-18808-Ljbffr The Juilliard School