Assistant Payroll Manager

Job Description

Job Description

We are looking for an Assistant Payroll Manager to support accurate, compliant payroll and benefits operations for a multi-location workforce in Harrisburg, Pennsylvania. This position partners closely with payroll, human resources, and benefits contacts to keep employee records current, resolve pay-related questions, and help deliver timely processing each pay cycle. The ideal candidate brings hands-on experience with full-cycle payroll, tax reporting, benefits coordination, and payroll system enhancements in a complex environment.

Responsibilities:
• Support end-to-end administration of the bi-weekly payroll cycle, helping to ensure employees are paid correctly and on schedule while meeting regulatory requirements.
• Assist with payroll tax activities, including preparation of filings, reconciliation work, and year-end wage statement processing such as W-2 distribution.
• Coordinate benefits-related payroll matters with internal stakeholders and enrollment partners to maintain accurate deductions, enrollments, and employee support.
• Verify that payments to benefits providers are completed promptly and that related records remain accurate and up to date.
• Process wage garnishments and other required withholdings correctly in accordance with applicable orders and policies.
• Prepare and provide earnings documentation for workers’ compensation matters, loan verification requests, and other authorized employment-related inquiries.
• Maintain payroll-related general ledger entries and reconciliations to support accurate financial reporting.
• Review and enter payroll data with a high degree of accuracy, using efficient data entry practices to support high-volume processing.
• Work closely with Human Resources to keep employee information aligned across systems and to address payroll or benefits discrepancies.
• Serve as a knowledgeable point of contact for payroll and benefits questions from staff across offices, parishes, and schools, and assist with payroll software upgrade activities as needed.

• Prior experience in payroll administration or payroll leadership support, including full-cycle payroll processing.

• Working knowledge of payroll tax reporting, year-end payroll compliance, and multi-state payroll practices.

• Familiarity with benefits administration, payroll deductions, and coordination with external benefit vendors.

• Understanding of accounting fundamentals and experience handling payroll-related general ledger activity.

• Strong attention to detail, organization, and accuracy when managing large volumes of payroll data.