Executive Operations Manager II (Job 2987)

JOB TITLE:
Executive Operations Manager II

JOB #:
2987

DIVISION:
Executive Office

HIRING SALARY:
$73,416.00 annualized

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
Do you want to take your Court Career to the Next Level? If you know how courts work and are ready to see and help shape how Arizona's Judicial Branch operates at its highest administrative level, this position offers a unique next step in your career.

The Arizona Supreme Court's Administrative Office of the Courts (AOC) is seeking a talented, motivated professional to join its Executive Office as Manager of Executive Operations. This position works directly with the Administrative Director and Deputy Director. It interacts regularly with the Chief Justice's Office, judges, court executives, AOC leadership, government officials, and justice-system partners throughout Arizona.

For a court professional who wants to broaden their experience, develop leadership skills, and build a deeper understanding of statewide judicial administration, few positions provide this combination of access, responsibility, variety, and opportunity to make an impact.

As Manager of Executive Operations, you will:

• Work directly with executive leadership to coordinate priorities, projects, meetings, deadlines, communications, and follow-up.
• Connect people across Arizona's Judicial Branch, serving as a liaison among the Executive Office, Office of the Chief Justice, AOC divisions, judges, court executives, government officials, and external partners.
• Help move important Arizona judicial branch initiatives forward by managing special projects, coordinating stakeholders, tracking deliverables, identifying obstacles, and keeping leadership informed.
• Support the highest-level judicial branch administration by preparing agendas, briefing materials, reports, correspondence, administrative orders, directives, rule petitions, and other important court documents.
• Help coordinate the Arizona Judicial Council and statewide court leadership meetings, including meetings of Superior Court Presiding Judges and other judicial leaders.
• Lead and develop a professional support team, assigning priorities, coordinating workload, coaching employees, and helping the Executive Office operate effectively.
• Research issues and analyze information to help leadership identify options, improve processes, and make informed decisions.
• Represent the Executive Office in meetings and on special projects involving people and organizations throughout the Judicial Branch.
• Coordinate statewide programs and events, including recognition programs, executive meetings, conferences, and other judicial initiatives.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
The successful candidate must have a bachelor’s degree and at least five years of increasingly responsible and professional-level administrative support experience in a full-function office. Directly related experience may substitute for the degree requirement.

Other requirements include: a high degree of accuracy, attention to detail, initiative, adaptability, and accountability. Experience supervising, leading, or coordinating the work of others. Exceptional written and verbal communication skills, including the ability to draft, edit, proofread, and format executive-level correspondence, reports, orders, presentations, and other complex documents. Strong judgment, discretion, diplomacy, and ability to handle confidential, sensitive, or high-profile matters appropriately. Advanced organizational skills, including the ability to prioritize competing demands, manage multiple complex assignments, meet deadlines, and follow matters through completion with minimal supervision. Strong interpersonal and relationship-management skills and the ability to work effectively with justices, judges, court executives, legislators, government officials, employees, stakeholders, and members of the public. This position also requires the ability to anticipate executive needs, identify emerging issues, synthesize information, develop options or recommendations, and exercise sound independent judgment within delegated authority. Proficiency with contemporary office productivity, collaboration, document-management, presentation, spreadsheet, PDF, and virtual-meeting technologies, including Microsoft 365; ability to learn new systems and technology quickly.

Travel level: up to 5% (within Arizona, a valid driver's license is required)

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Exempt level position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts, offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer.