Accounting Analyst

Job Description

Job Description

We are looking for an experienced Accounting Analyst/AR Specialist to support construction project accounting operations in Northern Macomb, Michigan. This position plays a key role in managing contract administration, progress billing, collections, and project documentation across a large portfolio of active jobs. The ideal candidate brings strong knowledge of construction receivables, collaborates effectively with project teams, and maintains accuracy while handling multiple deadlines and compliance requirements.

Responsibilities:

• Administer project setup by reviewing construction agreements, confirming contractual requirements, and creating complete job records in accounting and filing systems.

• Coordinate contract and change order processing by securing project leadership approvals, validating values, and returning finalized documents to general contractors.

• Manage project compliance items by requesting insurance certificates, arranging bonds when needed, tracking contract value changes, and obtaining bond closeout documentation at project completion.

• Prepare and process monthly progress billings, including AIA-style invoicing, sworn statements, lien waivers, and supporting documents required for payment submission.

• Maintain billing accuracy by monitoring customer-specific forms, stored material documentation, and submission requirements across platforms such as Textura, GCPay, Procore, and Trimble Pay.

• Partner with Project Managers and field leadership to review cost activity, develop billing strategies, identify potential change orders, and confirm project completion status for final invoicing.

• Produce cost reports through each billing cycle and gather supplier waivers and related paperwork needed to support customer payment release.

• Follow up on overdue accounts, track payment status through final collection, and assist with escalated receivables matters that may require lien rights support.

• Provide additional accounting support by issuing purchase orders, entering accounts payable invoices, scanning contract records, and serving as backup assistance for payables functions when needed.

• 5+ years of experience in accounts receivable, with strong preference for experience in construction accounting environments.
• Practical knowledge of progress billing methods, including AIA billing, sworn statements, and unconditional waiver documentation.
• Experience handling commercial collections, cash collections, cash applications, and follow-up on past-due customer accounts.
• Ability to review contracts, change orders, and project documentation with a high degree of accuracy and attention to detail.
• Familiarity with construction billing and payment platforms such as Textura, GCPay, Procore, or Trimble Pay is preferred.
• Proficiency working with accounting systems and spreadsheets to manage job setup, reporting, and invoicing workflows.
• Strong communication skills and the ability to work closely with Project Managers, Superintendents, suppliers, and general contractors.
• Ability to organize and prioritize a high volume of active projects while meeting recurring monthly billing deadlines.