Payroll Specialist

Salary: $24.04 Hourly
Location : UCMO - Warrensburg, MO
Job Type: Non-Exempt Staff Full Time
Job Number: 999336
Division: Payroll
Opening Date: 05/26/2026


Description


1. Serve as administrator of the university payroll, to include: Directs semi-monthly payroll production to ensure adherence to accounting principles, governmental statutes, regulations, and university policies, as well as ensuring payrolls are timely and accurate by coordinating the activities of payroll staff. Review, analyze, and execute the semi-monthly payroll. Determine and calculate proper payments for new hires, employee status changes, terminations of employment, and employee loans. Provide oversight to ensure duties are performed in a timely manner to facilitate payroll. Balance payroll. Prepare corrective journal entries, as necessary. Prepare accounting transactions. Calculate and authorize payroll adjustments for missed earnings. Verify and/or correct budget coding, as necessary. Assist in the accurate and timely processing of W-2 forms. Provide assistance to staff employees performing payroll functions throughout the university. Execute employee wage assignments, ensuring compliance with federal, state, and county regulations, including: Review and ensure compliance with child support orders, IRS levies, court-ordered garnishments, federal loan repayment assignments. Serve as a University representative regarding court-ordered interrogatories with the Sheriff's Department, circuit clerks, attorneys, etc. Review and interpret court orders to ensure compliance. Prepare accounting transactions to meet requirements. Prepare correspondence to accompany monthly payments, as necessary.


2. Perform duties for all University payrolls, to include: Download check/advice statement information from the payroll database to produce check/advise statements. Modem transfer to the federal reserve bank all direct deposit information. Assist in the electronic file transfer of earnings information to the employee paychecks and the modem transfer deposit information to the bank. Prepare the Missouri New Hire Report, in compliance with federal requirements. Prepare and report employee provided graduate level educational assistance on a semester basis. Ensure the timely and accurate deposit of employee/University matching funds for 941 withholding deposits through the federal electronic funds transfer payment system. Perform system maintenance of the HRS system tables, including: calculation control master table, system calendars, and earning code table. Execute control cards to produce trial and final payrolls, as well as to reset monthly, quarterly, and annual accumulators. Participate in fiscal year closeout. In the absence of the Director, Payroll Services, administer/oversee hourly payrolls, as well as system table maintenance and withholding and quarterly reporting.


3. Assist the Director of Payroll Services in the management of Payroll Services to include: Act on behalf of the director of payroll services in their absence with the supervision of assigned employees. Recommends procedural and program enhancements to improve departmental efficiency and assists with implementation of payroll related policies and procedures. Provides assistance with payroll related problems, provides training for university departments and employees, and performs other duties as assigned

Examples of Duties
As primary administrator is responsible for the production of the university's semi-monthly payrolls to include: - 55%

• Position coordinates activities of payroll staff to ensure adherence to accounting principles, governmental statutes and regulations, university policies and ensures the timeliness and accuracy of the payrolls.
• Responsible for the production of all supplemental payrolls for employee adjustments, voids, and manual payments outside of the university payroll schedule.
• Responsible for the corresponding information feed to the university finance system and the related effect on employee W-2 and/or 1042-S information.
• Review, analyze, and execute the hourly payroll, including work study and regular, part-time employee payroll.
• Determine and calculate proper payments for new hires, employee status changes, terminations of employment, and employee loans.
• Serve as Lead Worker of the Payroll to ensure duties are performed in a timely manner to facilitate hourly payroll, to include: verify student assignment accuracy in cooperation with Financial Aid; verify funding sources; prepare, distribute, enter, and/or correct records for student and hourly employees; audit time reports to ensure compliance with University and Fair Labor Standards Act (FLSA) federal requirements.
• Balance payroll.
• Prepare corrective journal entries, as necessary.
• Prepare accounting transactions. Calculate and authorize payroll adjustments for missed earnings. Verify and/or correct budget coding, as necessary.
• Assist in the accurate and timely processing of W-2 forms.
• Supervise student employees performing payroll office assistant duties.
• Responsible for coordination and transfer of ACH payroll deposits with the university's bank as well as monitoring ACH activity for failed payroll deposits and/or university requested returns and takes necessary corrective action.

Perform duties for all University payrolls, to include: - 20%

• Download check/advice statement information from the payroll database to produce check/advise statements.
• Prepare the Missouri New Hire Report, in compliance with federal requirements.
• Prepare and report employee provided graduate level educational assistance on a semester basis.
• Ensure the timely and accurate deposit of employee/University matching funds for 941 withholding deposits through the federal electronic funds transfer payment system.
• Perform system maintenance of the HRS system tables, including: calculation control master table, system calendars, and earning code table.
• Execute control cards to produce trial and final payrolls, as well as to reset monthly, quarterly, and annual accumulators.
• Participate in fiscal year closeout.
• Responsible for the coordination of position control efforts among payroll services, accounting services and the university budget director for payroll encumbrances, labor and fringe benefit information as well as the liquidation of encumbrances for exports to the university's general ledger.
• Responsible for labor redistribution processes to correct labor and benefit expense errors and the corresponding feed to the university finance system.

Perform duties for all University payrolls, to include: - 25%

• Download check/advice statement information from the payroll database to produce check/advise statements.
• Prepare the Missouri New Hire Report, in compliance with federal requirements.
• Prepare and report employee provided graduate level educational assistance on a semester basis.
• Ensure the timely and accurate deposit of employee/University matching funds for 941 withholding deposits through the federal electronic funds transfer payment system.
• Perform system maintenance of the HRS system tables, including: calculation control master table, system calendars, and earning code table.
• Execute control cards to produce trial and final payrolls, as well as to reset monthly, quarterly, and annual accumulators.
• Participate in fiscal year closeout.
• Responsible for the coordination of position control efforts among payroll services, accounting services and the university budget director for payroll encumbrances, labor and fringe benefit information as well as the liquidation of encumbrances for exports to the university's general ledger.
• Responsible for labor redistribution processes to correct labor and benefit expense errors and the corresponding feed to the university finance system.

Typical Qualifications

Education:

• Bachelor's degree in the following field(s) of study: Business, Finance, Accounting or related field.
• Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.

Experience:

• Three (3) years of Payroll/Benefit processing related activities experience, five (5) year preferred.
• Three (3) years experience related to personnel/payroll automated system. Banner experience preferred.
• Supervisory experience preferred.

Special Instructions:

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.
Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.


Highlights from UCM's total rewards package for full-time employees include:

• 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
• Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
• Available Health and Dependent Flexible Spending Accounts;
• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
• UCM offers an Employee Discount Program through Working Advantage.

To learn more about the wonderful benefits available as a University of Central Missouri employee, visit our !
01


Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

02


How many years of Payroll/Benefit processing experience do you currently have?

• Less than 1 year of experience.
• More than 1 year, but less than 2 years of experience.
• More than 2 years, but less than 3 years of experience.
• More than 3 years, but less than 4 years of experience.
• More than 4 years, but less than 5 years of experience.
• More than 5 years of experience.

03


Please explain your experience with Payroll/Benefit processing in great detail.
04


How many years of experience related to personnel/payroll automated systeme do you currently have?

• Less than 1 year of experience.
• More than 1 year, but less than 2 years of experience.
• More than 2 years, but less than 3 years of experience.
• More than 3 years, but less than 4 years of experience.
• More than 4 years, but less than 5 years of experience.
• More than 5 years of experience.

05


Please explain your experience related to personnel/payroll automated system in great detail.
06


Will you now or in the future require employer sponsorship to acquire or maintain U.S. work authorization? This would include items such as OPT, CPT, H-1B, or employer-sponsored permanent residency.

• Yes
• No

Required Question