Executive Assistant III

Job Description

Job Description

Job Summary/Company :
Sparks Group is seeking an experienced Executive Assistant III to provide high-level administrative support to senior executives and leadership teams within a federal government environment . This role is responsible for managing complex calendars, coordinating travel and meetings, handling confidential communications, and supporting executive-level projects. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while serving as a key liaison between executives, internal teams, and external stakeholders. Candidates must have prior experience supporting a federal government agency and possess an active Secret Security Clearance . This position requires exceptional professionalism, discretion, and the ability to manage sensitive and confidential information in support of mission-critical operations.

Responsibilities :

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and prioritization of meetings and activities.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, lodging, and expense reporting.
• Prepare, manage, and maintain confidential correspondence, reports, presentations, and other executive documentation.
• Organize and maintain executive files and records, ensuring accuracy, confidentiality, and compliance with internal policies and procedures.
• Assist in coordinating and managing executive projects, ensuring timely completion and alignment with organizational goals.
• Serve as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agenda preparation, meeting materials, and follow-up activities.
• Track deliverables, deadlines, and action items related to executive initiatives.
• Support the preparation of reports, presentations, and briefing materials for executive meetings and business reviews.
• Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.
• Exercise sound judgment and discretion when handling sensitive and confidential information.
• Perform additional duties as assigned.

Qualifications/Background Profile :

• Bachelor's degree and nine (9) years of relevant experience , or thirteen (13) years of relevant experience in lieu of a degree.
• Minimum of 9 years of experience providing executive-level administrative support.
• Previous experience supporting a federal government agency is required.
• Active Secret Security Clearance is required.
• Demonstrated experience managing complex calendars, travel arrangements, executive communications, and confidential information.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and effectively manage competing priorities in a deadline-driven environment.
• High level of professionalism, discretion, and attention to detail.

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This job is In-Person.

Pay Range: Salary $100,000.00 to $125,000.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from  Apple App Store or Google Play .

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.