Bookkeeper/Accounting Specialist (AP/AR)

Job Description

Job Description

Job Summary/Primary Functions:

Log Still Distillery is seeking a detail-oriented Bookkeeper to own the daily accounts payable and accounts receivable function across our family of entities. This is a hands-on, high-impact role; this role is the first line of defense for clean, timely, accurate transactional data feeding our general ledgers and trial balances. The role works primarily in Microsoft Dynamics 365 Business Central and QuickBooks Online, reporting directly to the Director of Finance & Business Operations. 

Major Job Responsibilities / Key Duties:

Accounts Payable: Process the full AP cycle—receive, review, code, and enter vendor invoices; manage the AP inbox; match invoices to purchase orders/receipts where applicable; prepare payment runs; and keep vendor records and aging clean and current. 

AP Cleanup : Partner with the Director of Finance to catch up and clean up the existing AP backlog, resolving open and aged items and establishing a sustainable daily cadence. 

Accounts Receivable : Enter and apply customer invoices and payments; monitor AR aging; and support timely collections and follow-up. 

Data Accuracy : Ensure every transaction is coded to the correct entity, department, and market dimensions so that general ledgers and trial balances stay accurate and reliable. 

Systems : Perform daily entries across Microsoft Dynamics 365 Business Central and QuickBooks Online, including support for the monthly QuickBooks-to-Business Central Import process. 

Reconciliations & Month-End Support : Assist with bank/credit-card reconciliations and provide support during the monthly close. 

General Support: Maintain organized financial records and support the finance team with ad hoc bookkeeping and reporting tasks. 

Skills / Experience Required:

• 1-3 years of hands-on bookkeeping, AP/AR, or general accounting experience
• Solid understanding of double-entry bookkeeping fundamentals
• High attention to detail and strong sense of ownership over accuracy and deadlines 
• Proficiency with Microsoft Excel and comfort learning new accounting software 
• Able to work on-site in New Haven, KY
• Excellent customer service – using every internal/external customer interaction as an opportunity to impress them with a “Wow” factor. Thanking the customer for choosing Log Still Distillery Brand/Service
• Ability to make others feel welcome, through a combination of authenticity, humility, and kindness, and lead by example
• Exceptional time management skills; ability to be proactive and take initiative.
• Strong work ethic
• Outstanding organization and coordination skills- ability to manage priorities and routine functions effectively and efficiently. Must be flexible and able to manage multiple processes simultaneously
• Empathy- being aware of others' reactions and understanding why they react as they do
• Teamwork – ability to flex scope of responsibility and perform other functions as needed, regardless of job description
• Effective oral communication skills: ability to talk to others to convey information effectively; strong written communication skills

Desired Skills:

• Experience with Microsoft Dynamics 365 Business Central and/or QuickBooks Online
• Exposure to a multi-entity or multi-location accounting environment
• Associate’s degree or coursework in accounting, finance, or a related field
• Interest in growing with a dynamic distillery and hospitality organization

Special Working Conditions (e.g. Temperature Extremes, Lifting, Noise, Off-shifts)

• Ability to multi-task in a fast-paced environment 
• Ability to sit for long periods and read multiple monitors

Salary:

Commensurate with Experience

Reports to:

Director of Finance & Business Operations