Document Control Specialist

Document Control SpecialistJoin us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now!Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:Document Control & ComplianceEstablish and own document control policy within the Scout BMSManage controlled documentation (Process Standards, Procedures, Work Instructions, Forms, etc.) across the full lifecycleDefine and enforce document standards (nomenclature, version control, retention) to ensure consistency and clarityEnsure compliance with regulatory, VW Group and internal requirements; maintain audit-ready documentationSystems & DigitalizationLead the deployment and implementation of document management systems and toolsOwn AI-enabled solutions (e.g., AI agents) to ensure up-to-date requirements are accessible across the organizationDrive digital, efficient, user-friendly and scalable document management practicesProcess Excellence & BMS DevelopmentOwn and maintain the process model, ensuring lean, streamlined processes (elimination of waste or duplication)Drive standardization and regular "freezing" of process baselinesSupport the development and continuous improvement of the overall BMSPromote process approach and risk-based thinking across the organizationCross-functional Collaboration & AdvisoryAct as a trusted advisor to all departments on document control and process-related topicsAct as a BMS Specialist for some departments as requiredSupport teams in developing clear, complete, and consistent procedures and instructions aligned with corporate standards and identityCollaborate cross-functionally to ensure processes meet customer and business requirementsOperational SupportDrive process excellence initiatives across the organizationSupport additional BMS-related tasks and initiatives as requiredLocation & Travel Expectations :This role will be based out of the Scout Motors location in Columbia, South Carolina.This role requires 4-5 days per week in the office, with regular in-person meetings and events.Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You'll be comfortable with change and flexible in a fast-paced, high-growth environment. You'll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:Education/Certifications: A Bachelor's degree in Legal Studies, Business Administration, Quality Management, or a related fieldExperience: 5 - 7 years of experience in document control, quality systems, or a related role within an automotive environmentQMS Expertise: Solid understanding of Quality Management Systems (QMS), ISO 9001 and document control principles; experience in establishing or maintaining structured documentation frameworks is a plusCompliance & Governance: Experience working with regulatory, compliance, or legal requirements; ability to translate requirements into clear and effective documentation practicesSystems & Tools: Experience with deployment of document management systems, SharePoint, JIRA; familiarity with AI-enabled solutions is a plusProcess & Analytical Thinking: Strong process orientation with the ability to structure, standardize, and continuously improve workflowsCollaboration & Communication: Strong written and verbal communication skills; strong ability to lead cross-functional teams and influence stakeholders at different levelsIndustry Knowledge: Experience within the automotive industry is preferred; prior experience with VW Group standards and processes is a strong advantageLanguages: Fluent in English required; German language skills are a plusSoft Skills: High attention to detail, structured and independent working style, strong sense of ownership, and the ability to balance governance with business needsThe benefits of joining Scout include the chance to build products and a company from the ground up. This is a chance to create something new and lasting – with an iconic brand at its foundation. In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:Competitive insurance including: Medical, dental, vision and income protection plans401(k) program with an employer match and immediate vestingGenerous Paid Time Off including 20 days planned PTO, as accrued, 40 hours of unplanned PTO and 14 company or floating holidays, annually, up to 16 weeks of paid parental leave for biological and adoptive parents of all genders, paid leave for circumstances related to bereavement, jury duty, voting time, or military leaveThis is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent.Initial Base Salary Range: $95,000.00 - $120,000.00Internal Leveling Code: IC9Notice to applicants:To be considered for career opportunities at Scout Motors, applicants must be 18 years of age or older.Residing in San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, Scout Motors will consider for employment qualified applicants with arrest and conviction records.Residing in Los Angeles: Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.Residing in New York City: This role is not eligible for remote work in New York City.Equal OpportunityScout Motors is committed to employing a diverse workforce and is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, pregnancy, or any other characteristics protected by law. Scout Motors is committed to compliance with all applicable fair employment practice laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact View email address on click.appcast.io.