Project Event Coordinator

US Citizen Only - 6-12 Month Contract to Hire - Hybrid – Onsite 3 Days a week 45202

Pay Rate: $35 - $40/hr W-2

The Private Event Coordinator plays a critical role in supporting learning delivery through the end-to-end coordination of private training events for client organizations. This role requires strong organizational skills, a project management mindset, meticulous documentation practices, and the ability to adapt workflows across varied client needs. Coordinators ensure a high-quality learner experience while supporting internal teams with accurate, timely logistical and administrative executi

on.

Responsibili

ties:Event Coordination & Exec

• utionManage the full lifecycle of private training events, from initial intake through post delivery wra
• p up.Coordinate event requirements such as schedules, agendas, instructor support, materials, and client specific customizat
• ions.Maintain proactive ownership of events including self-assigning classes based on load balancing guidel

ines.Documentation & Process Compl

• ianceMaintain accurate, up to date documentation to ensure continuity across teams and coordina
• tors.Follow established workflows and contribute to process consistency across the
• team.Capture all relevant details and decisions in the event record, ensuring transparency and auditabi

lity.Workload & Pipeline Manag

• ementParticipate in a collaborative claiming/assignment model to balance team capacity, event complexity, and delivery timel
• ines.Manage personal workload to ensure events progress on schedule and stakeholders are informed of risks or bloc
• kers.Serve as a self-starter who anticipates needs and drives tasks to completion without waiting for direc
• tion.Use resources including documentation and management support to remain compl

iant.Stakeholder Communic

• ationWork in collaboration with the sales rep to act as the primary operational contact for instructors, client partners, and internal delivery t
• eams.Provide clear, proactive communication regarding scheduling, logistics, and expectat
• ions.Participate in routine coordination meetings (e.g., weekly syncs) and contribute upd

ates.Cross Functional Collabor

• ationWork closely with various teams including labs, kits, training support and instructor management to ensure cost effectiveness and accurate deli
• very.Collaborate with team members to continuously improve process quality, tools, and documenta

tion.

Requir

• ements:1–3 years of experience in event coordination, project coordination, learning operations, or similar
• roles.Strong organizational skills with the ability to manage multiple simultaneous
• events.Excellent written and verbal communication
• skills.Ability to follow structured processes while adapting to client specific vari
• ations.Comfortable using digital collaboration tools (e.g., SharePoint, Teams, Sales
• force).Detail oriented, proactive, and able to work indepen

dently.

Preferred Qualif

• ications:Experience in training delivery operations or client facing servi
• ce roles.Experience supporting global teams or remot

e events.

Nice to h

• ave skills:Experience specifically in training delivery operations or learning
• operationsPrior client facing coordination or service delivery
• experienceExperience supporting global teams and/or live virtual or re
• mote eventsFamiliarity with instructor management, labs, or training suppor
• t workflowsExperience contributing to process improvements, templates, or operational do
• cumentationComfort operating in high volume, fast paced delivery e

nvironments

CBTS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state an

d local laws.