Communications Specialist

Communications Specialist

Location: Los Angeles, CA

Schedule: Onsite 3 to 4 days per week, Monday through Thursday

Duration: Approximately 3 to 4 months, with potential for extension through November

Pay Rate: $40/hour

About the Opportunity

We're partnering with a leading entertainment and technology organization seeking an experienced Event & Communications Specialist to support a high-profile, enterprise-wide technology showcase this fall.

This role is ideal for someone who thrives in fast-paced environments, enjoys managing complex events from concept through execution, and excels at bringing cross-functional teams together through clear communication and exceptional organization.

Key Responsibilities

• Coordinate and manage timelines, deliverables, and milestones to ensure successful event execution.
• Partner with cross-functional stakeholders to coordinate logistics, demonstrations, presentations, and event operations.
• Serve as the primary point of contact for operational needs, including event services, catering, vendors, invoices, promotional items, and registration.
• Draft and edit content for event websites, registration pages, invitations, signage, presentations, and other event collateral.
• Develop internal communications to promote the event across multiple channels while maintaining consistent messaging and branding.
• Prepare event briefs, stakeholder presentations, meeting notes, task trackers, and project documentation.
• Provide onsite coordination before and during the event, ensuring seamless execution and resolving issues as they arise.
• Track project progress, identify risks proactively, and collaborate with project leadership to keep initiatives on schedule.

Job Requirements

Required Qualifications

• 5+ years of professional experience in event planning, communications, project coordination, or a related field.
• Experience supporting large-scale corporate events with 100+ attendees .
• Exceptional written, verbal, and visual communication skills.
• Strong organizational skills with meticulous attention to detail.
• Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent stakeholder management and interpersonal skills.
• Strong problem-solving abilities and a proactive approach to execution.
• Advanced proficiency with:
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office Suite
  • Apple Keynote

Preferred Qualifications

• Previous experience supporting large entertainment, media, or technology organizations.
• Experience using:
  • Adobe Creative Suite
  • WordPress
  • Asana
• Interest or experience in technology, innovation, AI, or media and entertainment.
• Experience working on strategic, high-visibility initiatives with executive stakeholders.

What We're Looking For

The ideal candidate is:

• Highly organized and able to keep complex projects on track.
• Strategic in their thinking while remaining hands-on with execution.
• Comfortable collaborating across multiple departments and leadership levels.
• An exceptional communicator who can create polished content and build strong working relationships.
• Calm under pressure and energized by coordinating high-profile events with many moving parts.

If you have a passion for event management, communications, and bringing innovative experiences to life, we'd love to hear from you.