Content Editing Associate

Project Coordinator

Location: Philadelphia, PA

Work Mode: Hybrid - 2 days a week onsite (days can be flexible)

Duration: 12 Months

Responsibilities:

• Manage and communicate project schedules, track deliverables, coordinate cross-functional meetings, and regularly report status via meeting notes documents and Confluence.
• Process contracts, including coordination of signatures and set-up of product records in internal systems in coordination with the royalty department.
• Coordinate with authors, subject matter experts, and vendors for setup in the payment portal.
• Process invoices and follow up with contractors and accounts payable team as needed to ensure timely payments.
• Track spending against line-items in multiple types of budgets using spreadsheet software and in coordination with the full team.
• Collaborate with other team coordinators to create, review, and update internal Standard Operating Procedure (SOP) documentations; support teams in implementation of SOPs.
• Utilize internal systems for product record creation, maintenance, communication of critical product identifiers, pricing, contracts, and availability across sales channels.
• Coordinate maintenance spreadsheets and work with outside vendors on assessment review/update.
• Attend and contribute to editorial meetings, coordinate schedules for group meetings, and follow up on post-meeting action items.
• Assist team with research initiatives, defining and tracking annual priorities, drafting, deploying, and managing surveys, coordinating interviews, communicating with participants, sending honoraria, organizing notes, and analyzing results.

Requirements:

• Bachelor's degree.
• Understanding of general project management practices, tasks, tools.
• Interest in Medical Education and Medical Practice publishing markets highly preferred.
• Solid knowledge of Excel formulas and functions, including pivot tables preferred.
• Analytical skills with ability to make sound decisions backed up by data.
• Manages day-to-day tasks independently, checking in with and asking questions of managers to ensure quality and timeliness of work.
• Manages time effectively, responding to and juggling a changing list of priorities and business needs to meet deadlines and complete projects.
• Takes personal ownership and responsibility for delivering on commitments.
• Accepts increasing responsibility for assignments.
• Conducts work with integrity.
• Responds positively to feedback and demonstrates ability to adapt when resources, needs, or priorities change.
• Contributes new ideas, methods, or solutions that improve the workplace, customer experience, or challenge others to think creatively about common challenges or processes.
• Works collaboratively with diverse colleagues and contributes to driving the business forward.
• Demonstrates consistent engagement and commitment to quality outcomes.
• Takes a proactive, logical, and systematic approach to solving problems and contributes quality potential solutions that add value for the internal team and customers.
• Understands and chooses the appropriate timing, method, and message for communicating with peers, managers, and customers and does so with clarity and professional tone.
• Identifies opportunities for improved operational efficiencies in daily work; applies quality standards and ensures accuracy and completeness of work outputs.