Workplace Coordinator

Title: Workplace Experience Coordinator

Hours: 7:30am - 4:30pm M-F

Location: Omaha, NE 68124

Duration: 4 months contract

What You’ll Do:

• This is a mobile role that requires walking throughout the building to provide support. The site spans five floors, so it is not a stationary desk-based position.

• First point of contact for all those entering the facility. Greet them with a friendly

demeanor. Issue visitor and parking passes and follow security protocols.

• Make a memorable first impression by answering the telephone in a professional manner. Create

presentations and speak to various-sized groups.

• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.

• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services

including mail, office supply services, and onboarding.

• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a

professional customer service-driven manner.

• Organize and manage on-site events. This includes securing event space, set up and tear down of the

room, and delivery of supplies.

• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the

safety of all individuals in the building.

• Coordinate with vendors who supply services or goods to the workplace.

• Explain detailed and/or complicated information within the team. Follow specific directions as given by

the manager.

• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing

procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Must be able to lift up to 50 lbs as part of the job responsibilities.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Should be comfortable using Google Workspace products, including Gmail, and have basic computer proficiency.

• Looking for someone who is adaptable, proactive, and comfortable moving around the building to support workplace operations as needed.

Interview Process: 1-2 virtual and/or virtual