Project Billing Specialist-Electric Utilities

Project Billing Specialist Electric Utilities

The Project Billing Specialist is a dedicated billing and project-controls resource embedded in Landpoint's Electric Utilities market, reporting directly to the Director of Electric Utilities. This role turns project scope, schedule, and field documentation into accurate, on-time invoices, and manages the resulting receivables through collection. The Specialist works closely with Project Managers to understand the scope of work and status of each project, drafts invoices in both the company's project management system and client billing portals per client-specific instructions, and tracks aging and collections for the market. Prior project management or project controls experience is valued, since the role requires reading contracts, change orders, and daily/field reports well enough to bill against them accurately.

Invoicing and Project Billing

• Prepare, review, and process invoices with an emphasis on progress billing for Electric Utilities projects.
• Ensure invoices comply with contract terms, billing schedules, and project requirements before submission.
• Draft and submit invoices in both the company's project management system and client billing portals, following client-specific instructions and formats.
• Review supporting billing documentation for accuracy, including daily reports, timesheets, materials, vendor invoices, and purchase orders.
• Maintain accurate, well-organized billing records and documentation within company systems.

Project Controls Coordination

• Partner closely with Project Managers to understand project scope, schedule status, and change orders before invoices are issued.
• Review open Work in Progress (WIP) for Electric Utilities projects with Project Managers to determine invoicing timing and readiness.
• Reconcile invoices against contracts, proposals, change orders, and addendums to confirm all project documentation is in place.
• Assist with resolving billing discrepancies or client inquiries in coordination with Project Managers and the Director of Electric Utilities.

Accounts Receivable and Collections

• Monitor aging reports for the Electric Utilities market and identify collection risks.
• Partner with Senior Project Managers and the Director of Electric Utilities to develop collection strategies for overdue invoices.
• Conduct client outreach regarding outstanding balances and payment status.
• Escalate delinquent accounts and recommend corrective actions.
• Maintain detailed collection notes and customer communication records.

Administrative Support

• Set up project in ERP system based on proposal, scope of work, and contract.
• Support administrative tasks related to contracts, job files, and service documentation for the Electric Utilities team.
• Maintain organized documentation, and project status as well as version control for billing and project files.

Qualifications

• 5+ years of project accounting, accounts receivable, billing, or financial operations experience.
• Experience in consulting, engineering, or a professional services organization is preferred.
• Project management or project controls experience is a plus, particularly reading contracts, scopes of work, and change orders.
• Strong analytical and detail-oriented mindset with a focus on accuracy in contracts and billing documentation.
• Experience managing collections and client-facing financial communications preferred.
• Advanced Excel and financial systems proficiency.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• A valid driver's license may be required for occasional business-related tasks.

This is primarily an office-based role, working closely with the Electric Utilities project management team. The Specialist may occasionally engage directly with clients regarding invoices and account status and may attend project or client meetings as needed. This job description is intended to provide an overview of the responsibilities and qualifications for the Project Billing Specialist position. It is not an exhaustive list, and responsibilities may evolve to meet the changing needs of Landpoint.