Document Controller

Full-time Permanent Associate Description Who Are We Cardo Group is a trusted provider of building maintenance, refurbishment, and retrofit services for social housing and public sector buildings across the UK. With nationwide coverage and skilled local teams, we deliver a reliable end-to-end service that ensures homes and public spaces are safe, sustainable, and well‑maintained. We specialise in responsive repairs and voids, planned maintenance, energy‑efficiency upgrades, compliance works, and major improvement programmes. Our approach combines quality workmanship, strong resident communication, and efficient project delivery to achieve the best outcomes for customers and communities. Driven by ambitious growth plans, we continue to expand our capabilities and adapt to the evolving needs of our clients. Our reputation is built on consistent service delivery, trusted partnerships, and a commitment to doing things the right way. As we grow, so do the opportunities— for our people, our clients, and the communities we support. Cardo Group is becoming one of the UK’s most forward‑thinking maintenance and retrofit providers. Do you want to be part of something great? Role Overview We are seeking a meticulous and detail‑oriented Document Controller to join our team in Exeter. The successful candidate will be responsible for managing and overseeing all documentation processes, ensuring that documents are accurately filed, tracked, and maintained in accordance with company policies and regulatory requirements. This role is crucial in facilitating effective communication and information flow within the organisation. Key Responsibilities Project filing/Document control/Drawing updates/Technical co‑ordination in relation to Planned Projects Track & manage all documentation associated with PAS and MCS‑related works Maintain current templates on PAS and MCS documentation portal Maintain site folders on Company Shared Drive relating to PAS and MCS Documentation Upload information to PAS & MCS portals in a timely manner to facilitate inspections and audits Produce internal monthly status & progress reports on documentation and ad‑hoc reports as and when required. Liaise with Quality Mark over Insurance Backed Guarantees Liaise with Trustmark over queries relating to measures. Liaise with Scheme providers over information required for Assessments and Re‑assessments for new and existing measures attained by Cardo Group. Create site folders/packs for new projects Audit Projects folders periodically to check all necessary documentation is in place. Collation of information and preparation of O&M and H&S Manuals in liaison with Project leads and Site managers Process hard copy documentation from completed Projects on their return to Head Office. Send Scheme Providers updates on measures installations by property. Provide assistance to colleagues in the Retrofit Team with administrative duties as required. In addition general office admin may be required. Key Skills & Qualifications Construction or social housing background (preferred but not essential) ideally in retrofit, construction, or engineering projects Excellent organisational skill Experience in working in a Project Office environment (preferred but not essential Ability to work under your own initiative and under pressure Ability to work as part of a team Excellent verbal and written communication skill IT Skills – MS Excel and Word and Document Control Ability to work closely with outside agencies/ clients/ contractors & Consultants. Why Join Cardo Group? We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. Diverse perspectives strengthen our business, drive innovation, and help us better serve the communities we work with. Our commitment to Equity, Diversity, and Inclusion is rooted in our core values: Teamwork – We collaborate, support one another, and achieve more together. Integrity – We act with honesty, fairness, and transparency in everything we do. Excellence – We set high standards and deliver quality for our people and our customers. Respect – We value every individual and create a space where all voices are heard. We ensure fair opportunities, embrace diverse backgrounds and experiences, and foster a culture where everyone truly belongs. Join us on our ambitious, exciting, and inclusive journey. #J-18808-Ljbffr