Executive Assistant

Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.

Responsibilities

Executive Support & Calendar Management

• Manage complex calendars, including scheduling internal and external meetings across multiple time zones
• Prioritize and coordinate competing requests, ensuring alignment with business priorities
• Prepare agendas, materials, and briefing documents for meetings
• Track action items and follow-ups to ensure timely completion

Communication & Coordination

• Serve as a primary point of contact between executives and internal/external stakeholders
• Draft, review, and manage communications on behalf of executives
• Coordinate cross-functional meetings and ensure alignment across teams
• Maintain a high level of professionalism and confidentiality in all interactions

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, and itineraries paying attention to individual executive preferences
• Manage expense reporting and reconciliation in a timely manner
• Coordinate logistics for offsites, team events, and executive meetings
• Proactively create packages to prepare executives for travel prior to their departure

Operations & Project Support

• Support special projects, presentations, and reporting as needed
• Assist in preparing materials for leadership meetings, board meetings, and client engagements including follow up materials, notes and takeaways
• Identify opportunities to improve processes and increase efficiency
• Partner with other administrative staff to ensure coverage and continuity
• Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.

Qualifications

• 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly to changing needs
• High level of discretion and professionalism when handling confidential information
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)
• Experience with calendar management across multiple stakeholders and time zones

Preferred Qualifications:

• Experience supporting C-level executives
• Experience in media, advertising, or technology environments
• Familiarity with expense management and travel platforms (e.g., Concur)
• Strong problem-solving skills and a proactive, solutions-oriented mindset

Eligibility:

• Must be legally authorized to work in the United States without employer sponsorship now or in the future.