Clinical Research Coordinator Associate

Job Description

The Stanford Center for Precision Mental Health (PMH) is focused on advancing precision medicine approaches for mental health. Our research is centered on developing brain-based classifications that improve understanding of the individual and inform personalized treatment selection.

PMH is seeking a motivated and experienced Clinical Research Coordinator Associate in Precision Psychiatry and Neuroimaging to execute precision medicine in mental health studies. The Clinical Research Coordinator Associate in Precision Psychiatry and Neuroimaging will have the opportunity to make innovative contributions to the rapidly emerging field of precision medicine in mental health.

The CRCA will support recruitment of participants with depression, implementing functional MRI, behavioral and questionnaire assessments, and following up participants over time. These activities require clearly explaining study procedures to participants, and integrating technical skills such as functional MRI acquisition with participant interaction skills. The CRCA will also contribute to data processing and have accountability for coordinating study schedules and meeting study milestones. This position is fully in-person.

The CRCA will work in a collaborative team, reporting to project coordinators and demonstrating responsibility to meet deadlines, anticipate project needs, and communicate with project collaborators. The position will require exceptional organizational skills, strong interpersonal and communication abilities, comfort working across multidisciplinary clinical environments, and the ability to manage complex scheduling and research coordination workflows in a fast-paced academic medical setting.

One focus in the Center will be the launch and operational development of a new interdisciplinary initiative jointly led by the Stanford Center, the Department of Psychiatry, and the Department of Ophthalmology. This initiative will focus on coordinating patient referrals and longitudinal research participation across a series of clinical trials using our personalized fMRI approach, linked with advanced interventions and multimodal assessment approaches. A core component of the CRCA the role will include coordinating the scheduling and tracking of functional brain imaging sessions timed to align with treatment protocols and study milestones.

The role will be based within a team that values cooperation, fairness, efficiency, conscientiousness, and diversity of thought and background.

Interested candidates should include in their application:

1. A cover letter addressing the requirements of the role, motivation to contribute to research in precision mental health, and how their education and experience relate to the position described above.

2. Resume or CV

3. In the cover letter or Resume/CV, please include the names of at least three referees.

The position is open until filled. However, because of funding timelines and project milestones, we are seeking to fill this position as soon as possible.

The supervising PI for this position is Leanne Williams. Learn more about the Center at Stanford Center for Precision Mental Health ( . For specific inquiries about the position: View email address on click.appcast.io.

Specific Tasks Include:

• Coordinate clinical research studies and operational workflows from start-up through close-out, across multiple departments and clinical programs.

• Manage participant flow across clinical evaluations, imaging visits, and research appointments, including complex, cross-departmental scheduling.

• Coordinate patient referrals and longitudinal participation across a portfolio of precision mental health clinical trials.

• Schedule and track functional brain imaging sessions aligned with study protocols and treatment timelines (pre-, during-, and post-treatment).

• Determine participant eligibility and obtain informed consent per protocol; support recruitment and referral strategies integrated into clinical workflows.

• Administer questionnaires and collect participant assessments and research data, including fMRI and related neuroimaging measures.

• Ensure regulatory compliance; audit study documentation and prepare IRB submissions and renewals.

• Monitor project expenditures and operational needs.

• Develop and maintain SOPs, referral documentation, and research-clinical integration processes across collaborating departments.

• Navigate Stanford Health Care systems (Epic/EHR, scheduling platforms) to coordinate clinical, imaging, and research activities.

• Serve as primary contact for research participants.

* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Qualifications:

DESIRED QUALIFICATIONS:

• Bachelor's degree in a relevant field (including science, psychology, nursing) with 2+ years of relevant experience in research operations within clinical settings, coordination of research participants and/or or research coordination within an academic medical center or academic hospital setting.

• Demonstrated experience navigating the applied, hands-on operations of doing research within a clinical setting and/or academic medical settings (for example, EPIC, referral management, coordination with clinicians).

• Highly organized with demonstrated examples of project ownership and follow through.

• Prior experience in psychiatry, behavioral health, or neuroscience clinical settings.

• Experience with neuroimaging acquisition or willingness to learn

• Experience in IRB submissions

• Experience with REDCap

EDUCATION & EXPERIENCE (REQUIRED):

Two year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Strong interpersonal skills to build trust and credibility, alongside the ability to maintain productive working relationships within collaborative teams (for example, across departments, and across providers, schedulers, and administrative staff

• Proficiency with Microsoft Office.

• Knowledge of medical terminology.

PHYSICAL REQUIREMENTS*:

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.

• Occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.

• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.

• May require extended or unusual work hours based on research requirements and business needs. Occasional evening and weekend hours.

The expected pay range for this position is $34.56 to $40.30 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS (from JDL)

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,