Catering Coordinator (Spelman)

Catering Coordinator

As the leading foodservice and support services company, Compass Group USA is known for our great people, great service and our great results. If you've been hungry and away from home, chances are you've tasted Compass Group's delicious food and experienced our outstanding service. We have over 284,000 US associates who work in award-winning restaurants, corporate cafes, hospitals, schools, arenas, museums, and more in all 50 states. Our reach is constantly expanding to shape the industry and create new opportunities for innovation. Join the Compass family today!

Each and every individual plays a key role in the growth and legacy of our company. We know the next big idea can come from anyone. We encourage developing and attracting expertise that differentiates us as a company as we continue to raise the bar.

Job Summary

As a Catering Coordinator, you will hold duties related to sales/marketing, administration, and coordination for on and off premise catering events. The position entails a need for excellent attention to detail and communication skills; ability to multi-task on a variety of projects simultaneously, accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors.

Essential Duties and Responsibilities:

• Inputs and maintains all reserve data for all events including inquiries, tentative and definite. Details function sheets with equipment needs and rental orders.
• Creates captain's packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed and assures that captains are in receipt of packet.
• Creates buffet signage and printed menus as required for each event.
• Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
• Processes certificate of insurance requests.
• Intakes inquiries including all pertinent event information client contact, date, time, format, number of guests, location, etc.
• Prepares proposals for events and submits staff requisitions.
• Supports sales initiatives through research, marketing interface, communications and sourcing
• Works with marketing department on materials and promotions.
• Assists with client walkthroughs of venue spaces and provides on-site sales representation at events as scheduled.
• Receives and processes all deposits.
• Reviews reserve financial entry to assure accurately forecasted and communicates with accounting on any needs, clarification, etc.
• Prepares final event invoicing and expense reports on a monthly basis.
• Assists in scheduling meetings, appointments, travel, etc.
• Performs other duties as assigned.

Qualifications:

• Experience in dining, catering and/or events.
• Experience with Catertrax is preferred
• Experience in restaurants, hotels, corporate dining, education, military, health care, and/or related food service operations.
• Must be able to work a flexible schedule as the business demands.
• Excellent communication, customer service, and organization skills.
• Proficient computer skills including MS Office products including Word, Excel, PowerPoint, and Outlook.
• Bachelor's degree in Hospitality or Marketing is preferred.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Compass Corporate maintains a drug-free workplace.

Applications are accepted on an ongoing basis.

Associates at Corporate are offered many fantastic benefits including medical, dental, vision, life insurance, disability insurance, retirement plan, paid time off, paid parental leave, holiday time off, personal leave, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts (FSAs).