Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

Toby's Services Ltd

Job Description

Job Description

Benefits:

  • Competitive salary
  • Health insurance
  • Paid time off
We are seeking a Front Office Administrator to join our team!

You would be communicating with external companies by the phone and email to take work orders, enter tickets into the tracking software, and provide them with excellent Customer Service!

Responsibilities:

  • Draft correspondences and other formal documents
  • Manage calendar and job scheduling.
  • Data entry of written or physical documents as needed, such as proposals.
  • Answer inbound telephone calls and email correspondence to ensure high-quality customer service.
  • Develop and implement organized filing systems
  • Perform all other office tasks
Qualifications:

  • Previous experience in MS Office Suite, Word, Excel, Outlook, etc.
  • Experience with client/ticket tracking software, or CRM Software.
  • Computer literacy with Windows OS, typing speed at least 35wpm.
  • Ability to multitask while staying organized,
  • Great time management skills.
  • Excellent customer service skills.
  • Ability to work in a smaller, family scale office operation.
  • Experience working in construction or other office service based industries is a plus.

Vacancy posted more than 2 months ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Woodside, NY vacancy
  • $85k - $105k

     ...Our client is seeking a personable, highly organized Administrative Receptionist / Research Team Assistant to support its research team's day-to-day logistics, including heavy calendar management, call scheduling, and travel coordination, while also serving as the face... 
    Suggested
    Work at office

    Glocap

    Long Island City, NY
    2 days ago
  • $35 - $50 per hour

     ...Do you have great Administrative Assistant or Executive Assistant experience but want to be more in control of your time and when you work? We are looking for temporary EAs, both those who value temping as a standalone career and also those who are interested in contract... 
    Suggested
    Hourly pay
    Long term contract
    Full time
    Contract work
    Temporary work

    Joss Search

    Long Island City, NY
    2 days ago
  •  ...Northwell Health - 8000 Cooper Avenue2nd Floor [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service... 
    Suggested
    Work at office
    Immediate start

    Northwell Health

    Ridgewood, NY
    4 days ago
  • $90k - $120k

    Scheduler US-NY-Queens Job ID: 2024-2932 # of Openings: 1 Category: Construction Management LiRo-Hill Overview We have an immediate need for a Scheduler .   Come join our team! We are looking to build services and capabilities through the...
    Suggested
    For contractors
    Immediate start

    The LiRo Group

    Queens, NY
    5 days ago
  • $24.13 per hour

     ...performed by the requested staff member: The clerk reports to a designated manager and is responsible for performing support functions in a manner that will assist a unit, division or other part of the Authority to meet its operating goals and management plans... 
    Suggested
    Work at office

    Amtex Systems

    Ridgewood, NY
    1 day ago
  •  ...enduring value and lasting appeal, Jacob & Co. remains a premier destination for luxury connoisseurs. Role Description The Administrative Assistant at Jacob & Co. provides daily administrative and clerical support to ensure smooth office operations and high-quality... 
    Full time

    Jacob & Co

    Sunnyside, NY
    1 day ago
  • $68.99k - $72.1k

     ...Administrative Assistant, Hospital ServicesThe Administrative Assistant, Hospital Services, provides comprehensive administrative and operational support to the Hospital Services Department, exercises sound judgment in prioritizing competing demands, maintaining confidentiality... 
    Work at office

    Live On NY

    Long Island City, NY
    1 day ago
  • $90k - $120k

     ...COMPANY: Investment Firm POSITION: Administrative Assistant LOCATION: New York, NY (in office with 5 WFH days per month) HOURS: 8:30AM -5:30PM with flexibility as needed COMPENSATION: $90-120K BACHELOR'S DEGREE: Required We are seeking a highly organized... 
    Work at office
    Work from home

    Glocap

    Long Island City, NY
    1 day ago
  • $24 - $26 per hour

     ...We are recruiting for a Administrative Assistant/Receptionist on behalf of our client, an Italian organization with offices in Midtown Manhattan. Contract details ~ Full-time hours, starting ASAP through the end of January 2027 ~100% in office, Midtown Manhattan... 
    Hourly pay
    Full time
    Contract work
    Work at office
    Immediate start

    Quanta US

    Long Island City, NY
    1 day ago
  • $23 - $28 per hour

     ...WERE HIRING: Administrative Assistant Location: Brooklyn, NY 11217 Work Arrangement: Hybrid (3 days onsite / 2 days remote) Schedule: 7:00 AM 3:30 PM Contract Duration: 6 months (possibility of extension) Pay Rate: $23$28/hour (depending on experience... 
    Contract work
    For contractors
    Work at office
    Local area
    Remote work

    Amerit Consulting

    Long Island City, NY
    1 day ago
  •  ...specializing in strategic wealth planning and advisory services for high-net-worth clients is seeking a sharp, proactive Administrative Assistant (AA) to support a Senior Leader in the Firm. This high-impact role serves as a point person to ensure the Senior Leader remains... 
    Work at office

    Madan+

    Astoria, NY
    3 days ago
  • The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities...
    Work at office

    Rubenstein Public Relations

    Long Island City, NY
    11 hours ago
  •  ...Administrative Program AssistantThe Division of Adult and Continuing Education, Workforce Development at LaGuardia Community College is seeking a full-time Administrative Program Assistant for the NYC Department of Small Business Services grant for the Community Health... 
    Full time
    Internship
    Work at office
    Flexible hours
    Weekend work
    Afternoon shift

    Research Foundation CUNY

    Long Island City, NY
    4 days ago
  • $150k

     ...Executive Administrative Assistant Location: New York, NY Pay Rate Range: $150,000 per year, depending on experience Our client, a leading global financial services and investment management firm, is looking to hire an experienced Executive Administrative... 
    Work at office
    Local area

    Russell Tobin

    Long Island City, NY
    1 day ago
  • $18 - $22 per hour

     ...Administrative Assistant Position Type: Full-Time/ Hourly Salary Range: $18- 22 ESSENTIAL DUTIES AND RESPONSIBILITIES The Administrative Assistant will be responsible for performing a broad range of operational support; responsibilities include: Primary... 
    Hourly pay
    Full time
    Work at office

    Enchant Accessories

    Astoria, NY
    4 days ago
  •  ...Administrative Assistant Position details: Job Title: Administrative Assistant Location: Astoria Queens, NY Duration: 12 Months (Strong possibilities of extension) This role will provide site administrative support for Operations at our client's side in Astoria... 
    Work experience placement
    Work at office
    Monday to Friday

    Vtech Solution Inc

    Astoria, NY
    2 days ago
  • $40k - $45k

     ...Administrative Assistant (Restgate) Restgate Hotel - Long Island City, NY 11101 Overview Salary Range $40,000.00 - $45,000.00 Salary/year Description Goddard Riverside invests in people & strengthens community, serving more than 20,000 people throughout New... 
    Permanent employment
    Work at office
    Local area
    Monday to Friday
    Flexible hours

    Goddard Riverside Community Center

    Long Island City, NY
    5 days ago
  • $16.5 - $19 per hour

     ...Administrative Assistant HANAC, Inc., originally founded by George Douris as the Hellenic American Neighborhood Action Committee, is a New York City-based multi-faceted social services organization. Established in 1972, HANAC was created to serve the needs of vulnerable... 
    Hourly pay
    Internship
    Work at office
    Monday to Friday

    HANAC

    Astoria, NY
    5 days ago
  •  ...and graphs using various database information. Other duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel... 

    Pacer Group

    East Elmhurst, NY
    4 days ago
  • $10k

     ...Sophomore) - Part Time - Up to 20 hours per week The Division of Administration Bureau of Operation/Health Police Unit oversees, directs, and...  ...intern may file and organize official documents, as needed. Assist Command staff with general administrative work. Assist the handling... 
    Part time
    Internship
    Work at office
    Work from home
    2 days per week

    New York City | Jobs

    Corona, NY
    3 days ago
  •  ...Our client, a leading investment firm located in Midtown West, is seeking a highly organized Administrative Assistant/Floater to join its New York City team. This is a dynamic role providing coverage and support across the firms administrative, reception, and office operations... 
    Work at office
    Flexible hours

    BCL Search, Inc.

    Long Island City, NY
    2 days ago
  •  ...located in NYC is seeking a college educated, communicative, pro-active and responsible individual with 1+ years of corporate administrative experience and a true desire to succeed. Support a small team of executives with calendaring, expense processing, event planning... 

    TBG | The Bachrach Group

    Long Island City, NY
    4 days ago
  •  ...Aide will work with the Staff Development to execute staff development programs/plans for the agency. The selected candidate will assist with coordinating live and virtual training programs, planning, and scheduling of employees for various agency-wide trainings. Target... 
    Permanent employment
    Full time
    Part time
    Summer work
    H1b
    Visa sponsorship

    New York City | Jobs

    Long Island City, NY
    5 days ago
  • $70k - $90k

     ...the Role We are seeking a proactive, personable Executive Assistant & Office Manager to support our CEO, work closely with our CFO...  ...and strong transferable coordination, customer service, and administrative skills will also be considered. Experience supporting a... 
    Work at office

    Port53

    Long Island City, NY
    3 days ago
  •  ...Office Manager / Executive Assistant | Investment Management Our client, a growing financial technology company serving the private...  ...who enjoys being the glue of the office while also providing administrative support to a small group of senior professionals in a fast-... 
    Work at office
    Shift work

    Mission Staffing

    Long Island City, NY
    1 day ago
  •  ...A hedge fund is looking for an Executive Assistant/Office Manager to support 2 executives and 1 analyst. The firm is located in the...  ...and coordinate with the external IT provider Handle ad-hoc administrative duties to support the team as needed Plan and coordinate firm... 
    Summer work
    Work at office
    Remote work

    C-SUITE ASSISTANTS

    Long Island City, NY
    1 day ago
  • $120k - $145k

     ...a highly organized, proactive, and detail-oriented Executive Assistant/Office Manager to support three executives and oversee the day...  ..., and all necessary logistics are in place. Office and Administrative Support -Greet guests, ensure they are properly welcomed, and... 
    Summer work
    Work at office

    Glocap

    Long Island City, NY
    4 days ago
  •  ...people full-time and has offices in New York City and Charleston South Carolina. Role Description: The Assistant and Office Manager provides high-level administrative and operational support to firm partners while ensuring the smooth day-to-day functioning of the NYC... 
    Full time
    Work at office
    Shift work

    PermCap

    Hoboken, NJ
    1 day ago
  • Staff Scheduler Physician Affiliate Group of New York, P.C. (PAGNY) for The Division of Correctional Health Services (CHS) of New York City Health + Hospitals (H+H) is responsible for the delivery of medical care, mental health care, and discharge planning in the jail ...
    Full time
    Temporary work
    Work at office
    Immediate start
    Relocation
    Flexible hours

    Physician Affiliate Group of New York

    Astoria, NY
    4 days ago
  • $18 per hour

     ...Administrative Assistant We are seeking a passionate and dedicated Administrative Assistant to join our team. At The Learning Experience, you'll have the opportunity to help create a positive and engaging environment for children, where "happy happens here" is more... 
    Hourly pay
    Full time
    Work at office
    Flexible hours

    The Learning Experience

    Corona, NY
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!