Payroll and Benefits Supervisor

Job Description

Job Description

Description:

The Payroll and Benefits Supervisor is responsible for providing a variety of functions according to standard procedures, which include helping and supporting the day-to-day administration and delivery of Payroll, Benefits, and Human Resources programs.

Primary Job Duties:

• Adhere to the company’s Vision and Core Values.
• Adhere and comply with the company’s handbook and company policies.
• Completes ACA measures annually.
• Updates and processes the ACA 1095 in the payroll system annually.
• Balance the W-2 and W-4s at year-end in the payroll system.
• Completes benefits top-heavy testing.
• Monitors performance management process and merit increases. Works with managers for timely completions.
• Monitors and reviews electronic timekeeping; works with managers to resolve discrepancies.
• Verifies hours worked, commissions, deductions, and Safety Lotto for payroll processing.
• Uses change reports and other audit methods to verify changes and ensure payroll accuracy.
• Coordinate leave programs from FMLA, Medical Leaves, and Colorado’s FAMLI.
• Verifies benefit billing for the Director to approve.
• Complete unemployment audits.
• Distribute monthly event tracking reports to managers and maintain follow-up documentation.
• Prepares new employee files, maintains files, and keeps confidential files and information.
• Support health and welfare benefit programs and initiatives, including open enrollment, wellness, employee education, and communications.
• Assist employees with benefit enrollments, changes, and requests for information.
• Support applicants and hiring managers by coordinating employee onboarding, orientation, and recognition programs.
• Completes new hire E-Verify within the required time.
• Monitors the Wellness screening program for the benefit discount program.
• Using reporting databases and tracking systems, reconcile monthly benefit statements.
• Assists HR Director with various research/special projects.
• Prepare quarterly compliance data reports such as EEO1 and Department of Revenue reports.
• Verifies I-9 documentation and maintains accurate recordkeeping and files.
• Ensures retention of I-9 is in accordance with regulations.
• Creates and/or runs payroll and benefit-related reports, including new hire, termination, and evaluation status reports on a scheduled basis.
• Complete administrative support duties, including data entry, filing, faxing, and mail.
• Other duties as assigned.

Education:

• Associate's Degree or two or more years of related experience and/or training required.

Experience:

• Two years of payroll experience required.
• Experience working with payroll/benefit reporting software required.

Certificate, Licenses, Registrations:

• Current Driver’s License preferred.
• Human Resources or Payroll certifications preferred.

Knowledge, Skills, and Abilities:

• Ability to read, write, and understand English required.
• Must be able to prioritize and plan work activities and work with tight deadlines while exercising attention to detail required.
• Microsoft and Excel skills and reporting software experience required.
• Understanding of payroll and payroll tax laws required.

Work Environment:

While performing the duties of this Job, the employee will be working in an office setting. The employee is occasionally exposed to dust and other temperature differences. The noise level in the work environment is usually low levels to moderate.

Essential Functions / Physical Demands:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Other Essential Functions:

• Ability to have regular and consistent attendance at work.
• Perform job duties on-site at the company assigned.