Executive Assistant

Pay Range: Based on experience About Miller Industries: Miller Industries makes the coolest, the biggest, and the baddest towing and recovery vehicles in the world! You've seen our vehicles on such television shows as "Highway Thru Hell", "Wrecked", and "Hustle and Tow". We're extremely proud of the work we do and the quality of product we produce - this is why we hire only the best people. Do you have what it takes to be part of the World's Largest Manufacturer of Towing and Recovery Equipment? From the beginning we've been innovators; we're constantly finding ways to improve our product, grow our company, and make the Miller experience better! At Miller we have your back, you'll quickly learn that you're part of something special. When you see one of our towing and recovery vehicles rolling down the road, you'll feel pride for the work you're a part of. We are currently looking for driven individuals that share our vision. Some of the specific things that sets us apart from the rest include: Bonuses (twice a year) based on company and plant performance Regular performance evaluations and merit increases Tuition Reimbursement Professional Development programs Career Advancement opportunities Family Day Outings Free on-site Annual Health & Wellness Screenings Summary The Executive Assistant role will support the executive team at our corporate location in Ooltewah, TN. This role acts as a primary liaison and operational anchor for the C-suite as our organizational footprint and market presence continue to expand. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills necessary to navigate complex, evolving business units and cross-functional communications. Essential Duties and Responsibilities Handle highly confidential and strategic corporate information with sound judgement. Create and maintain complex spreadsheets and dashboards for leadership (KPIs; goals; budgets). Manage the executive team's Outlook calendars, anticipating shifts across multiple time zones. Prioritize fast-moving meeting requests while troubleshooting schedule conflicts. Play a key role in the planning and organization of executive and board-level events, to include researching domestic and international event-related options (venue, location, catering), preparing budget proposals, managing communications, and overseeing event logistics (coordinate numerous vendors, entertainment). Prepare physical and virtual conference rooms for hybrid meetings - includes advanced technology set-up, video conferencing coordination, and clean-up. Prioritizes and manages multiple critical projects and initiatives simultaneously. Follows through on corporate issues and action items in a timely manner. Assist with compiling, analyzing, and preparing executive-level spreadsheets and financial data. Assist with high-impact PowerPoint slides for board meetings, town halls, and investor events. Partner with the executive leadership team and business units for various reports, data, information, and cross-entity requests. Create and maintain secure, modern databases for contacts, passwords, digital files, and corporate materials. Create and maintain re-occurring and ad-hoc corporate operational reports. Take concise minutes during executive sessions and distribute action items appropriately. Assist with purchasing and maintaining essential supplies for the corporate office. Work closely with flight operations to coordinate and maintain company flight schedules to optimize usage. Arrange complex travel for the executive team, coordinating logistics across multiple operational hubs and international destinations. Process expense reports and submit through Concur system, ensuring compliance with corporate travel policies. Oversee multi-leg travel arrangements and the expense reimbursement process for visiting executives and global partners. Additional special projects and strategic tasks as assigned Other duties may be assigned. Education and Experience: Bachelor's Degree & 6-8 years of experience in an Executive Assistant role supporting C-Suite leaders, preferably within a manufacturing or industrial environment. Deep experience using Travel & Expense software i.e., Concur, including international booking protocols. Highly proficient managing complex Outlook calendars across multiple time zones and corporate functions. Advanced skills in Microsoft Suite; Word, Excel, Outlook, and PowerPoint. Intermediate skills using modern AI tools and automated workflows for business productivity. Proven ability to maintain strict confidentiality regarding sensitive organizational changes and growth strategies. Excellent organizational, time management, and forward-planning skills. Strong interpersonal, intercultural, and verbal and written communication skills. Highly organized and ability to oversee multiple projects at once. Works with a high sense of urgency, thoroughness, and adaptability while maintaining composure in a high-growth environment. Benefits: Medical Insurance Dental Insurance Company Matched 401(k) AD&D, Disability & Basic Life - no cost to you! Tuition Reimbursement Professional Development programs Career Advancement opportunities 9 paid holidays each year. Paid Vacation We don't just give lip service to our innovation in the recovery industry; in 2019 we unveiled the FIRST & ONLY Rotator in the world capable of lifting 200,000 lbs. To watch how this amazing vehicle came to be please click on the following link: The Century M100. For more awesome information on Miller Industries check out more links below: Introduction to Miller Industries Ooltewah, TN Large Wrecker Plant Tour Ooltewah, TN Small Wrecker Plant Tour Ooltewah TN, Paint Process Tour Hermitage, PA Plant Tour The Century M100, 100-Ton Rotator Miller Industries is an equal opportunity employer . All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.