Coordinator, Document Control (Part-time)

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

This is a part-time position. Hours will vary based on project needs and business requirements; therefore, a consistent number of hours per week cannot be guaranteed.

This role supports Nuclear Projects through records coordination, document control, SharePoint administration, and project administration activities. The successful candidate will work closely with project teams to support record retention requirements, maintain project documentation, administer SharePoint sites, and provide confidential administrative support as needed.

What You'll Do Here:

• Serve as Records Coordinator for Nuclear Projects and work closely with the project team to identify record retention needs.
• Host meetings with the project team to maintain awareness of archiving requirements.
• Review documents, apply a high level of attention to detail, and include all required archiving-related data to files while adhering to applicable procedures and HU tools.
• Build and maintain relationships with client personnel.
• Track documents through client acceptance and archiving.
• Maintain project tracking tools and records of archived documents.
• Assist with project documents, training records, licensing documents, governance documents, and other documentation as required.
• Assist with scanning original documents for digitization and electronic storage, as needed.
• Maintain Project SharePoint sites, including adding dates, notes, uploading information, organizing content, and providing access to users as requested.
• Assist team members with SharePoint access, permissions, and navigation.
• Collaborate with project teams to confirm document finalization and determine next steps for record retention.
• Capture lessons learned for project discussion and mitigation purposes.
• Perform advanced secretarial, clerical, and administrative duties for projects, as required.
• Handle assignments involving confidential information.
• Assist with assembling and analyzing information and preparing reports, manuals, agendas, correspondence, and memoranda.
• Support projects as needed.
• Support Project Directors with contract initiations.
• Support Project Directors with employee outings.

What You Bring to the Team:

• Proficiency with SharePoint.
• High school diploma or equivalent.
• Minimum 4 years of related experience, with 2 years of Document Control experience preferred.
• Working knowledge of commonly used PC applications, including word processing, spreadsheets, and databases.
• Proficiency with Microsoft Office, including SharePoint, Word, PowerPoint, Outlook, and Excel.
• Ability to work under general supervision while demonstrating initiative.
• Extensive knowledge of office practices and procedures.
• Ability to apply established techniques, procedures, and criteria effectively.

*Note: This is not an all-inclusive list of responsibilities. Tasks may vary.

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email View email address on jobs.aecon.com.