Accounting and Administrative Assistant

Job Description

Job Description

Job Title: Accounting Assistant

Job Summary

We are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes.

Key Responsibilities

Accounting Duties:

• Assist with accounts payable and accounts receivable processing
• Prepare and enter invoices, expense reports, and journal entries
• Reconcile bank statements and vendor accounts
• Maintain accurate financial records and filing systems
• Support month-end and year-end closing activities
• Assist with payroll data entry and reporting
• Monitor outstanding payments and follow up as needed
• Help prepare financial reports, spreadsheets, and account summaries
• Respond to vendor and internal accounting inquiries

Administrative Duties:

• Answer phones, respond to emails, and route inquiries appropriately
• Maintain office files, records, and confidential documents
• Schedule meetings and support calendar coordination
• Order office supplies and assist with general office management tasks
• Prepare correspondence, reports, and other business documents
• Support data entry and database maintenance
• Assist with mail distribution, scanning, copying, and filing
• Provide general administrative support to the accounting and leadership teams

Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or related field preferred
• 1+ years of accounting, bookkeeping, or administrative support experience
• Proficiency in Microsoft Excel, Word, and accounting software

Why Temporary Professionals May Be Interested

Temporary professionals working through our company may be eligible for a range of benefits, which can include:

• Medical, dental, and vision coverage.
• Enrollment in a retirement savings plan.
• Holiday pay eligibility, depending on assignment terms.
• Employee discounts and wellness offerings.
• Access to professional development resources and training.
• State Specific Earned Absence pay

• Prior experience in billing, invoicing, accounts support, or a related administrative finance role
• Ability to review detailed financial and order-related documents with a high level of accuracy
• Strong critical thinking skills and confidence resolving discrepancies and incomplete records
• Proficiency with spreadsheets, databases, and general office software used for billing and reporting
• Comfortable working in a fast-paced environment that requires coordination across multiple departments
• Effective communication skills for interacting with internal staff, vendors, and customers
• Experience with ERP platforms is helpful, and familiarity with Microsoft Navision is a plus
• Some college coursework is preferred