Administrative Support Specialist III

Salary: $23.05 - $30.39 Hourly
Location : Susanville
Job Type: Full-Time
Job Number: MSS06057
Department: Lassen County Community Social Services
Opening Date: 07/15/2026
Closing Date: 7/30/2026 11:59 PM Pacific


Position Information
Under limited supervision, the Account Clerk III performs the more difficult and specialized clerical accounting duties in the preparation and maintenance of financial and statistical records in a manual or automated environment; explains rules, policies, and operations related to assigned work area; may serve as a lead-worker and provide training and work assignments to a group of fiscal support staff; and performs related work as required.

The Account Clerk III is the advanced journey level in the Account Clerk series. Incumbents either act as the lead-worker to a group of fiscal support staff or exercise detailed and complex subject matter knowledge of a specific program area or specialized system inherent to the operations of the department.

The Account Clerk differs from the Office Assistant class in that the primary duties of the Account Clerk involve the application of mathematical skills and ability, and the interpretation and application of rules and procedures requiring sustained, frequent, and intensive use of financial, statistical, and numerical data and information. The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to their primary function and most frequently performed duties.

Examples of Duties
Duties may include, but are not limited to, the following:

• As a lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping.
• Acts as a technical resource on more difficult problems or specialized issues.
• Prioritizes and manages workload distribution; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencies; provides feedback to supervisor as requested.
• Assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers clients to the appropriate personnel or location; explains the proper use of forms, documents, and reports.
• Prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; gathers and arranges information by extracting from source documents or computer reports, and arranges in an understandable, presentable, or prescribed format.
• Assists with compilation of budget information including work and time records.
• Receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors.
• Maintains financial, statistical, work, time, payroll information, and case record information.
• Handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records.
• Verifies and processes bank deposits and deposits funds in the appropriate accounts.
• Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information.
• May operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports.
• May trouble-shoot problems relating to automated systems.
• Performs related duties as assigned.

EMPLOYMENT STANDARDS
Knowledge of:

• Advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations.
• Grammar, vocabulary, spelling, punctuation, and composition.
• Office and department practices, procedures, programs, services, policies, regulations, and automated systems.
• Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned.
• Bookkeeping, accounting, and financial auditing procedures.
• Principles of lead supervision and training.
• Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
• Common word processing, spreadsheet, and database software packages.

Ability to:

• Verify, compile, reconcile, and interpret more difficult and complex financial and statistical data.
• Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
• Lead and train subordinate employees on laws, rules, regulations, and office procedures.
• Read and understand specific rules, codes, regulations, procedures, policies, and precedents.
• Communicate information effectively and orally to a wide variety of people.
• Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
• Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
• Research, proof, evaluate, gather, organize, and arrange a diversity of information.
• Maintain journals, ledgers, and complex accounting and case records.

Minimum Qualifications
Two (2) years of full-time clerical accounting experience performing fiscal or statistical work in an office environment, with one (1) year of full-time experience at the journey level.*

*Thirty (30) semester units or forty-five (45) quarter units that included coursework in basic financial and statistical recordkeeping practices and procedures; mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; or computer applications and spreadsheet software may be substituted for up to one year of qualifying experience.

Qualifying experience or education may be combined in order to meet the above requirements. When combining education and experience; fifteen (15) semester units or twenty-two and one-half (22.5) quarter units equals six months of experience.

Supplemental Information
Examination Information

TRAINING & EXPERIENCE EXAMINATION - WEIGHTED 100%
The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate's knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination.


Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.

If conditions warrant, an Experience and Education examination may be conducted in lieu of the Training and Experience Examination. Please review the Experience and Education examination information below:
EDUCATION & EXPERIENCE EXAMINATION - WEIGHTED 100%
The Education & Experience examination is based solely upon information provided from the application and supplemental information (e.g., resumes, transcripts). Information provided from the application and supplemental information will be assessed compared to a standard developed in relation to the elements of the. Special care should be taken to submitting a complete description of your education and experience relevant to the typical tasks, scope, and minimum qualifications stated on this bulletin. Supplemental information will be accepted, but competitors should read this bulletin carefully to determine what kind of information will be useful to those individuals completing the evaluation. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination.

Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.
Eligible List Information

A departmental open eligible list will be established for the county of Lassen. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.

Retest Period

Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date.

Special Testing Arrangements

Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at View email address on click.appcast.io or View phone number on click.appcast.io upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.

Education Documents

If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.

General Information

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.

MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.

If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.

Equal Employment Opportunity

The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

• A valid driver's license may be required at the time of appointment and employees may also be required to drive their own car, provide proof of car insurance, and a DMV clearance. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
• Position may require pre-employment drug testing, physical and fingerprinting for a background investigation.
• Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks. Applicable agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.

About Lassen County

Lassen County is abundantly rich in natural beauty and has a terrain that affords residents year-round recreational activities. The County has excellent air quality, and its rural communities are ideal for raising families with a favorable cost of living, and low rate of crime and traffic. Lassen County is an outdoor paradise, where the beautiful Sierra Nevada and Cascade mountains meet the desert of the Great Basin. Because of the unique terrain, there's something here for everyone. Elevations range from the high desert to alpine levels, and the outdoor activities are among the best in the state - from golf to horseback riding, mountain biking, running and hiking on the extensive trails.
Merit System Services does not negotiate or determine the benefits or salaries for positions offered by its partners. For more information about benefits or salaries, please visit the listed county or child support office's website or contact their human resources department.