Resource Development Events and Data Coordinator

TITLE: Resource Development Events and Data Coordinator
REPORTS TO: Development Director
CLASSIFIED: Full Time, Non-Exempt
LOCATION: Brookings

MISSION: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible and caring citizens.

JOB SUMMARY: The Resource Development Events & Data Coordinator provides critical administrative and operational support to the Resource Development team at the Boys & Girls Club of the Northern Plains. This role supports donor data management, recordkeeping, communications, fundraising operations, and the coordination of events across multiple Club sites. This position plays a key role in maintaining accurate donor records, supporting stewardship efforts, and leading the planning and execution of signature events that advance the organization’s mission. It is ideal for a detail-oriented and organized professional who enjoys collaboration, event planning, and supporting relationship-based fundraising.

 

WHY JOIN US:

The Boys & Girls Club of the Northern Plains is committed to creating safe, supportive, and opportunity-filled environments for youth. In this role, you will directly support the fundraising and stewardship efforts that make our mission possible—while also leading meaningful events that engage donors, celebrate youth, and strengthen our communities.

KEY RESPONSIBILITIES:
Donor Records & Data Management

• Maintain accurate donor and pledge records within the CRM system (My ClubHub), including data entry, updates, reporting, and data cleanup
• Track donations, pledges, campaign activity, and stewardship actions
• Support recordkeeping for donor stewardship plans and the resource development calendar
• Ensure donor data integrity and adherence to internal data standards

Donor Communications & Acknowledgements

• Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment communications
• Assist with donor solicitation letters and pledge requests
• Coordinate donor and development-related mailings
• Support donor recognition efforts, including spotlights and stewardship communications

Fundraising, Raffles & Special Events

• Serve as the lead coordinator for Club special events, including the annual raffle, gala, Youth of the Year event, and other fundraising or community events
• Plan, organize, and execute all aspects of events, including timelines, logistics, vendor coordination, and on-site support
• Provide administrative and logistical support for fundraising campaigns and initiatives
• Assist with preparation, tracking, and follow-up for fundraising activities
• Support stewardship plans for individual donors and corporate partners

Marketing & Communications Support

• Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports
• Assist in the development of quarterly newsletters, donor spotlights, and development updates
• Help manage timelines and materials aligned with the resource development calendar
• Support promotion and communication efforts related to special events

General Administrative Support

• Provide scheduling, coordination, and project support to the Regional Director(s) of Development, Administrative Team, and CEO
• Assist with internal reporting, documentation, and data requests related to fundraising and development
• Perform additional administrative and development-related duties as assigned

EMPLOYMENT QUALIFICATIONS:
Qualifications

• High school diploma required; associate degree or relevant coursework in business, communications, nonprofit management, or related field preferred
• Strong organizational skills with exceptional attention to detail
• Experience working with databases, spreadsheets, and donor management systems preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Ability to manage multiple priorities and meet deadlines

Preferred Skills & Attributes

• Experience in nonprofit administration, fundraising support, or event coordination
• Interest in resource development, donor relations, and community engagement
• Strong collaboration skills and ability to work cross-functionally
• Dependable, self-motivated, and highly detail-oriented
• Ability to manage multiple events and deadlines simultaneously

PHYSICAL REQUIREMENTS:

• Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals
• Ability to stand/sit for long periods throughout a shift
• Ability to operate various types of general office equipment including PC, telephone, copier, etc.
• This position is considered to be safety-sensitive.

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace!

All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class.

The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at Show phone number.