Administrative Assistant 2 (Leesville-WAE)

About this Job

Relentlessly advocate for Louisiana veterans and their families to ensure they receive superior customer service and support by connecting them to the benefits they have earned in service to our country while meeting the economic educational and employment needs of transitioning service members looking to make Louisiana their home.

Were looking for an Administrative Assistant 2 to serve as the first point of contact at the agency creating a welcoming environment for veterans visitors and staff and providing administrative support that keeps our front office running smoothly. This position is directly supervised by a Veterans Cemetery Director.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information ideas and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions behaviors performance decisions and outcomes.

If youre compassionate organized and thrive in a people-centered environment this could be the opportunity for you!

Minimum Qualifications

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here .

Job Duties and Other Information

Job Duties:

As an Administrative Assistant youll help create a positive first impression for every person who walks through our doors.

In this role you will:

• Performs recurring clerical/administrative duties to include: screening telephone calls and recording messages and refer to appropriate staff
• Prepares and files routine visitors log sheets
• Responsible for establishing and maintaining files
• Keep records of internal office reports and correspondence
• Sort and distribute incoming and outgoing mail
• Schedule appointments and assist with completing state benefit forms
• Assist office visitors requiring routine responses or assistance

Position-Specific Details:

Appointment Type: When Actually Employed (WAE); 1250 hours within a 12-month period (part-time)

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are 8:00 AM to 4:30 PM Monday - Friday.

Compensation: The salary offered will be determined based on qualifications and experience.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Alexis Scott
Human Resources Analyst

The Louisiana Department of Veterans Affairs is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.

Required Experience:

Junior IC